Grants Manager - Kenya Red Cross Society (KRCS), Nairobi

Grants Manager at the Kenya Red Cross Society (KRCS) in Nairobi - Kenyan Jobs

Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965.

Its vision is to be the most effective, most trusted and self sustaining humanitarian organisation in Kenya.

KRCS has been appointed the Principal Recipient (PR) for Global Fund (GF) Round 10 HIV Grant. It is in this respect that the Society has set up the Global Fund Programme Management Unit (GF PMU).

The unit is looking for qualified persons to fill the following position:

Position Title: Grants Manager

1 Position

Reporting to: Head of Grants and Finance

Job Location: KRCS Headquarters

Overall Purpose

• Reporting to the Head of Grants and Finance, the Grants Manager will be responsible for coordination and management of all financial aspects of the programme by operationalising programme grants management systems to ensure there is full compliance with contract obligations and that all funds utilised are well documented, accounted for and reported.
• S/He shall be responsible for the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for the GF programme operations aimed at facilitating decision-making processes and promoting accountability.

Core Duties and Responsibilities

• Provide technical and operational support in the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for the GF programme operations aimed at facilitating decision making processes and promoting accountability.
• Grants and contract Management, compliance enforcement and coordination of financial aspects of the programme to ensure the programme achieves full contract compliance and that the programme effectively interprets and operationalises the contract requirements.
• Ensure that all Performance Framework targets are fully contracted in line with funds allocation per service area, funds are utilised as per approved budget, are adequately documented, accounted for and within the programme period.
• Coordinate audits of the PR and Sub-recipient (SR) in liaison with the Finance and Internal Audit Departments to ensure the programme is cleared in all audit requirements.
• Manage Funds disbursement requests to the PR and SRs while ensuring that bottlenecks to funds flow are addressed and programme financial risks are adequately managed.
• Manage programme budget and grants portfolio performance monitoring to ensure adequate controls for efficient funds utilisation by use of tracking tools and grants management plans.
• Monitor and track the utilisation of PR’s capital and operational expenditure against approved plans and ensure compliance.

Minimum Qualifications

• Postgraduate qualification in Business Management, Finance, Economics or equivalent qualifications.
• Over five (5) years relevant experience in areas of Grant Management coupled with Programme Management including Monitoring and Evaluation.
• Previous work in HIV/AIDS and or Health Grant Programmes will be an added advantage.

Key Competencies

• Strong interpersonal and cross-cultural skills including the ability to build collaborative relationships with sensitivity to cultural, ethnic and political issues and ability to influence and resolve differences and conflicts
• Demonstrated technical expertise in Strategic Management, Project Planning and Budgeting, Resource Management, Implementation ability as well as Programme Monitoring and Evaluation
• Ability to develop and implement performance management system, giving candid performance feedback and supporting professional development efforts
• Considerable knowledge of management information systems, proficiency in database systems, spreadsheet and flow chart applications, and budgeting.
• Demonstrated ability to meet deadlines, analyse financial and operational data and information, think analytically and critically.

Applications must contain: Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday, 23rd September 2011.

Grants and Funding Manager, Somalia Program - The International Rescue Committee (IRC), Nairobi

Grants and Funding Manager, Somalia Program at The International Rescue Committee (IRC) in Nairobi - Kenyan Jobs

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Scope of Work

With the supervision and guidance of the Senior Program Coordinator, Somalia, the Grants and Funding Manager will be responsible for ensuring efficient grants management and funds mobilization for the country program. The position will link closely with the program and operation team members at Nairobi and field offices, and various technical units. The Grants and Funding Manager will also line manage the volunteer based at Nairobi.

Job Description/Responsibilities Fund Raising

• Develop, update and implement a well designed funding plan for the country program in line with country program strategy, working in coordination with the HQ business development team members
• Researching and collecting information from external and internal sources about potential funding opportunities for the country program
• Identify, assess and approach new donors and represent the IRC as required with donors together with relevant program and management team members
• Analyze and provide advice to program staff and senior management on the funding policies and formal requirements of donors
• Build fund raising capacity within the programme team and training staff on donor relations, proposal writing, reporting, and donor contract management Program Design & Proposal Development
• Draft quality donor proposals and other grant documentation designed in collaboration with the Senior Program Coordinator (SPC), program staff and technical advisors, ensuring that IRC’s Program Framework, Strategic Planning goals, and Design, Monitoring & Evaluation guidelines are incorporated into proposals and projects.
• Work with the SPC in proposal and budget development process for all public and private-sector donors relevant to the country program
• Monitor overall donor issues (strategy, partnerships) and funding trends by undertaking research of donor websites, attending coordination meetings and discussions with IRC country, regional teams and the technical advisers

Grants Management & Compliance

• Working with the guidance of the SPC, work closely with program managers/ coordinators and the operations (Finance and logs) teams on all grants related tasks, specifically focused on compliance and grants administration
• Maintain the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring. Maintain grants and sub-grant management system, including grant files, project and financial reporting documentation, and monitoring systems and tools to ensure sub-grant compliance.
• Support the organization and follow-up of grant opening meetings, monthly grant review meetings, and grant close out meetings. Support program teams in monitoring program activities, work plans and BvAs on a monthly basis to ensure program quality in collaboration with the SPC and program managers/coordinators.
• Undertake training for program and operation staff at country office and field office level on grants management related issues.
• Provide technical guidance on IRC and donor regulations to ensure compliance within program implementation and reporting. Raise compliance issues with program staff, finance staff, SPC and Country Director as necessary.

Reporting & Documentation

• Manage all internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements, with support from the SPC and program managers/ coordinators.
• Prepare narrative program reports in accordance with donor designated formats, including OFDA/USAID, ECHO, DFID, EC and other donors as required. Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisers, and HQ staff prior to submitting the final report to donor.
• Consolidate monthly internal program progress reports based on input from program managers, including tracking progress on program indicators and reporting on key program highlights/issues.
• Preparation and update of country program and specific sectoral information sheets. Provide relevant communications information as necessary for dissemination to donors, regional office and HQ. 

Monitoring & Evaluation

• Work with the SPC and Program Coordinators in supporting development of strong data collection and monitoring & evaluation plans within each program and proposal. This includes developing logical frameworks and indicators with technical input from program staff.
• Undertake field visits to the offices at Somalia to orient about the program, understand the monitoring systems in place and provide recommendations on the same
• Undertake training for the field team members on program monitoring systems (working with the Coordinators and Managers)

Required Competencies

• Bachelor’s degree in international relations or other relevant field; Masters preferred
• 3 to 5 years of INGO field experience in a similar position: grant management, proposal development (program narratives and budgets) and donor reporting.
• Knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/OFDA), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
• Proven experience of raising funds from USAID, ECHO, DFID, EU, UN, private donors, multilateral agencies etc
• Proven ability to develop winning proposals to public and private-sector donors
• Ability to represent IRC to donors and external actors as necessary
• Excellent written and spoken English essential
• Excellent organizational skills, ability to determine priorities and attention to detail a must
• Ability to work in a multicultural context as a flexible and respectful team player
• Willingness to travel to the field as and when needed
• High-level of knowledge and practice with Word, Excel, Outlook, etc. required
• Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
• Ability to work with tight deadlines for proposal development/ information needs

Please apply online: www.ircjobs.org or http://goo.gl/kneX4

Grants Manager - The African Population and Health Research Center (APHRC), Nairobi

Grants Manager at The African Population and Health Research Center (APHRC) in Nairobi - Kenyan Jobs

The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out policy-relevant research on population, health, education and development issues facing sub-Saharan Africa.

The Center seeks to recruit a Grants Manager.

The position will report to the Head of finance and Administration and will be based in Nairobi.

About the Role

• The role of the Grants Manager is to manage the Center’s grants portfolio, mobilization of resources for activities and the contractual issues for sub-awardees.
• The Grants Manager will assist the program team in identifying and sourcing for funding from multiple sources, will develop a Resource Mobilization Plan to meet the fundraising targets envisaged in the Center’s 5 year Strategic Plan.
• He/She will also be responsible for the management and coordination of grants and provide technical support for general support proposals and administrative sections of research proposals.
• Lastly, he/she will manage the sub-awardees’ processes including due diligence and contracting.

Duties/Responsibilities:

• Identifying APHRC’s priorities for fundraising and maintaining an up to date database of potential funding opportunities and or collaborations; maintaining regular contact with the Center’s researchers and other program staff to develop project ideas and discuss fundraising strategies and approaches;
• Creating an annual fundraising strategy and budget for resource mobilization activities;
• Identifying in-country funding and partnership opportunities, facilitating ethical checks on partners and various collaborative documents;
• Grants portfolio management within the Center’s budget and using/working with existing systems and teams, ensuring timeliness, budget control and accountability;
• Managing regular communication and follow-ups with current and potential funders;
• Capacity building of staff on grant/donor policies, grants development and management;
• Assisting with development of funding proposals as per the various donor requirements;
• Coordinating fundraising and keeping track of all fundraising efforts including maintaining the Center’s online fundraising portal;
• Maintaining a database of all project grants, their duration and monitor timely submission of periodic and final reports to funders;
• Maintaining close collaboration with the research program teams on all aspects related to grants including management and compliance;
• Liaising with funders and keeping records of all grant agreements and correspondences;
• Working with the M&E Officer to ensure data from the Center’s automated Project Management System required for donor reporting is readily available;
• Supporting systems to manage and track sub awards including providing guidance on selection and development of contracts;
• Checking grant and partnership agreements highlighting inconsistencies for negotiation with funder and partners;
• Coordinating and or preparing timely narrative and financial reports to funders and partners as required;
• Working with the Center’s Policy, Engagement and Communications unit to keep funders appraised of APHRC research program initiatives and;
• Representing the Center in public forums and acting as an ambassador for the Center at all times.

Education Qualification:

• Masters degree in social sciences or other related field

Experience:

• Minimum 5 years of relevant demonstrated progressive experience in international development with direct work experience in grants management and administration of grants; 3 years working with an International NGO in related field
• Knowledge of various donor requirements and demonstrated experience working with one or more of the following categories of funders; bilateral, multilateral, Corporations, US Foundations and various Government agencies.

Technical:

Good understanding of;

• Computerized systems, grants management, report writing
• Basic knowledge of financial management processes, program monitoring & evaluation and risk assessment
• Proposal development and report writing

Behavioral:

• Strong negotiation, facilitating and influencing skills
• Proficient in computer skills and use of relevant software and other applications
• Networking and partnership development
• Excellent communication, resource mobilization, and interpersonal skills.

Interested candidates are invited to send via email or mail no later than September 9th 2011, their letter of application and CV with contact details of three referees

to jobs@aphrc.org

or to:

The Human Resources Officer
African Population and Health Research Center
APHRC Campus, 2nd Floor
Manga Close, off Kirawa Road
P.O. Box 10787 – 00100 GPO,
Nairobi

Website: www.aphrc.org

Grants Manager - Management Sciences for Health, Kenya

Grants Manager at Management Sciences for Health in Kenya

The incumbent is responsible for managing the contractor’s grants portfolio in accordance with USAID procedures. He / She will
participate in monitoring of sub grantees performance, evaluating grant proposals and budgets and assist applicants in refining them. He / She is responsible for the grant management cycle.

Required; Minimum MBA with at least 6 years contracts and grants management experience on USAID funded programs.

For further detail and to apply for any of these positions, please visit the Employment Opportunities section of our website at www.jobs-msh.icims.com. If you cannot apply online, or have difficulty doing so, please email an explanation of your problem to iRecruiterproblem@msh.org Only shortlisted candidates will be contacted.

Deadline: 22/08/2011