Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965.
Its vision is to be the most effective, most trusted and self sustaining humanitarian organisation in Kenya.
KRCS has been appointed the Principal Recipient (PR) for Global Fund (GF) Round 10 HIV Grant. It is in this respect that the Society has set up the Global Fund Programme Management Unit (GF PMU).
The unit is looking for qualified persons to fill the following position:
Position Title: Procurement Manager
1 Position
Reporting to: Head of Supply Chain
Job Location: KRCS Headquarters
Overall Purpose
Responsible to the Head of Supply Chain for development, implementation and evaluation of an effective procurement plan and tender specifications for purchasing supplies and capital equipment in line with the approved budget.
Other responsibilities include developing and implementing an effective procurement and supplies management information system for monitoring and tracking costs of materials, goods and services in order to control expenditure and ensure efficient use of the organisational resources.
Duties and Responsibilities
- Prepare strategic procurement plans and budget outlining key activities to be undertaken, the projected cost, funding sources as well as expected outcomes
- Develop and implement flexible and responsive procurement and stores management system for monitoring and tracking costs as well as maintaining up-to-date inventory of goods.
- Process approved purchase requisitions and recommending the most appropriate method of procurement, either through direct purchase or through a competitive bidding process.
- Confer with vendors and suppliers to obtain product or service information such as price, availability and delivery schedule. Also obtain estimate value of goods and services through multiple quotations from reliable and competitive suppliers.
- Develop detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance with the Society’s approved policy as well as the Global Fund requirements
- Organise procurement selection meetings to consider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations.
- Prepare purchase orders, obtaining authorised signatures and forwarding procurement documents to the Finance Department for payment processing.
- Follow up with suppliers and vendors to track and evaluate the delivery of approved supplies.
- Liaise with the Logistics unit to organise for the deliveries to the SRs or End-user
- Bachelor’s degree in Purchasing and Supplies Management plus membership to a professionally recognised body
- Over three (3) years relevant experience in purchasing and supplies management gained from a large organisation
- Considerable knowledge of purchasing methods and procedures; working knowledge of sources of supplies, price trends and grades or quality of materials and equipment;
- Working knowledge of procurement policy and procedures as well as government and donor agencies procedures and regulations for acquisition and disposal of assets
- Proficiency in word processing, database, spreadsheet applications and computerised procurement and stores software packages
- Demonstrated experience in preparing, evaluating and awarding of tenders including contract management.
All applications should be sent to:
The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi
So as to reach him not later than Friday, 23rd September 2011.
