Position: ADMIN/FINANCE OFFICER
Duration: Initially 03 months (renewable)
Duty Station: Dadaab
Direct supervisor: Field Coordinator
*This position is for Kenyan nationals.
Background:
Peace Winds Japan (PWJ) is an INGO, dedicated to the support of people in distress, threatened by conflict, poverty, or other turmoil. With its headquarters in Japan, PWJ has been active in various parts of the world. From March 2012, PWJ launches a new SHELTER project in Dadaab Refugee Camp, North eastern Province, Kenya.
Principal responsibilities:
- Ensuring administrative functions are in a prompt manner.
- Maintenance of office and PWJ properties.
- Maintenance of financial accountability of PWJ programme.
- Monitoring of overall implementation process of projects.
- Updating all administrative documents in the office .
- Ensuring necessary welfare provided to staff.
- Support in all aspects of human resource management.
- Ensuring incoming and outgoing messages/packages to be delivered.
- Regular checking of PWJ properties (inclusive of stock control).
- Assisting check payment, acting bank transaction, collection of receipts, coding items and checking of voucher.
- Preparation of Monthly Financial Report.
- Preparation of Monthly salary sheet, ensuring the appropriate payment.
- Keeping receipts, records and all administrative and financial files in a safe place.
- Assist any required matters instructed by supervisor.
- Sufficient experience and knowledge in humanitarian work and the administration.
- Computer literate (Word. Excel).
- Fluent English level – both spoken and written.
- Excellent communication skills.
- Ability to organize tasks simultaneously and prioritize work.
- Honest, responsible and in good physical condition to meet the job’s demands.
- Willingness to adhere to and carry out Peace Winds Japan rules.
- Standard working hours according to Peace Winds Japan regulations.
- A reasonable degree of flexibility is expected when and where required.
The interested candidates should submit a cover letter and CV (in English) to PWJ.
Email address: kenya@peace-winds.org
Ref: Application/ AFO / SURNAME No later than 11th of MARCH 2012. Only short listed candidates will be contacted.
*Note: As work permits for foreigners assigned to PWJ are limited, we are obliged to recruit for the present position a Kenyan national only.
Closing date: 11 Mar 2012
