Senior Programme Officer - Interpeace, Nairobi

Senior Programme Officer - Content (Somali Programme) at Interpeace in Nairobi

Interpeace, a Swiss non-profit organisation, works in close partnership with national partner organizations and the UN, with the aim of building lasting peace. Interpeace has a two-fold mandate: (i) to strengthen the capacities of societies to manage conflict in non-violent, non-coercive ways by assisting national actors in their efforts to develop social and political cohesion; and (ii) to assist the international community (and in particular the United Nations) to play a more effective role in supporting peacebuilding efforts around the world through better understanding and response to the challenges of creating local capacities that enhance social and political cohesion.

Closing date: Thursday, 31 Mar 2011

Location: Kenya - Nairobi, extensive travel to the field

Job title: Senior Programme Officer - Content (Somali Programme)

Date of Issuance: January 2011

Duty station: Nairobi, Kenya

Closing: This position will remain open until filled.

Interpeace, a Swiss non-profit organisation, works in close partnership with national partner organizations and the UN, with the aim of building lasting peace. Interpeace has a two-fold mandate: (i) to strengthen the capacities of societies to manage conflict in non-violent, non-coercive ways by assisting national actors in their efforts to develop social and political cohesion; and (ii) to assist the international community (and in particular the United Nations) to play a more effective role in supporting peacebuilding efforts around the world through better understanding and response to the challenges of creating local capacities that enhance social and political cohesion.

Chaired by former President of Ghana, John Kufuor, and headquartered in Geneva, Interpeace is supported by bilateral and multilateral donors as well as private funding. The organization is currently active in Africa, Central America, the Middle East and Southeast Asia.

The Interpeace Somali programme is Interpeace's largest programme in the world. The complex nature of the Somali region, which Interpeace has been engaged in for almost 15 years, requires engaged, connected thinking outside the box. There are significant opportunities for impact in the field of peacebuilding in the Somali region and Interpeace is well-positioned to continue to be a leading voice, with its three local partners, in how to deepen the roots of peace and stability in this deeply fractured state.

General Position Summary:

The Senior Programme Officer - Content (SPO-N), joins the Regional Director for Eastern and Central Africa (RD-ECA) and the Senior Programme Officer - Context (SPO-X) as a member of the senior management team for the Somali Programme. The SPO-N and the SPO-X will provide co-leadership for the programme, recognizing the strategic need to be guided contextually by the SPO-X. Furthermore, a strong collaborative and horizontal approach to programme delivery and reporting will be maintained between the RD-ECA, the SPO-N, the SPO-X the Programme Officer-Gender (POG), the Programme Officer (PO) and the Reports and Information Officer (RIO) in the programme delivery and reporting. The SPO-N's emphasis in this co-leadership position will be on Interpeace's programmatic content. In this capacity, he/she will also be the key conduit for shaping and disseminating Interpeace's reconciliation and peacebuilding work to key stakeholders.

The SPO-N is co-responsible for ensuring that the work of the Interpeace Somali programme is coherent, well planned, and in line with the direction and commitments of the Interpeace Somali partners. Together with the SPO-X, the SPO-N will continually monitor and assess the Somali programme to ensure its effectiveness and its adherence to agreed programme deliverables and budgets. The strategic capturing and sharing of content with stakeholders and funding partners, to optimize impact, will be a key aspect of this position, guided in context by the SPO-X and supported in reporting by the PO-G, the PO and the RIO. The SPO-N will collaborate with the SPO-X in the supervision of the PO-G, the PO and the RIO, who all play key roles in working closely with the Somali partners to delivery effective, impacting programming and to capture and disseminate the processes and results of the programme.

As indicated above, the Interpeace Somali Programme operates on a horizontal rather than a hierarchical vertical approach within the senior management team of the programme. The SPO-N serves as the key Somali programme focal point between the senior management team and all external actors. The SPO-N reports to the Regional Director. The post of SPO-N is based in Nairobi, and involves extensive travel to the field.

Duties and Responsibilities:

• Provide methodological and programmatic guidance and operational support for field activities by Interpeace and its Somali partner organisations , specifically with respect to the content of the work. This includes, but is not limited to, developing and nurturing a clear understanding throughout the Interpeace Somali programme of the programme of work.
• Review written products of the Interpeace Somali Programme and provide quality control, delegating tasks relating to content and quality as appropriate
• In conjunction with the senior management team and in support of the partner organisations, develop programme proposals including log frames and budgets (with support from the Interpeace Finance Manager) according to the specific donor requirements.
• Monitor Somali partner activities in collaboration with the SPO-X and with support from the rest of the Somali programme team, to ensure the progress is being made in line with programme design and expectations.
• Lead and support technical initiatives aimed at strengthening the Somali partners' capacities to better research, capture and disseminate the content of the programme.
• Monitor Somali partner activities and budgets in collaboration with the SPO-X and with support from the rest of the Somali programme team (and the Interpeace Finance Manager), to ensure the progress is being made in line with programme design and expectations and is within the budgets of the programme.
• Co- authorize (along with the SPO-X) the Somali partners activity requests to ensure that they are substantively in line with the programme, and financially in line with approved budgets and available donor funding.
• Oversee the collection, compilation and dissemination of both contractual and strategic reporting.
• In conjunction with the senior management team, ensure the development of work plans/change matrixes for all field components of the programme and play a strong supporting role towards the partner's efforts in this regard.
• Ensure that reflection and learning takes place regularly with regard to programme process and development, methodological adaptations and generally on the topics under study
• Utilize substantive relations vis-à-vis key Somali stakeholders throughout Somalia, Kenya and the Somali diaspora, in both informing and disseminating Interpeace Somali's programme of work.
• Establish new and maintain existing relations with key international actors in Nairobi and strategically engage these actors in the work of Interpeace
• Ensure the timely meetings of the Programme Support Group (donor stakeholder group)
• Develop emerging thematic competences, programme and process knowledge that can be used not only for the Interpeace Somali programme but could also be shared with and incorporated into the work of Interpeace in its other programmes of work.
• Maintain close liaison with team members in the Regional Office to ensure that all Interpeace staff in the Nairobi office are regularly briefed on Somali programme activities.

Knowledge and Experience:

• Graduate or post-graduate university degree in social or political science.
• At least ten years of field experience in political, developmental and/or humanitarian work.
• Knowledge of and experience in Somalia / Somaliland.
• Understanding of how to integrate research and political analysis into actionable peace building initiatives.
• Demonstrated experience in conflict resolution, external relations, proposal writing, and training.
• Strong writing and communications skills in English; with Somali and French considered a plus.
• Strong commitment to supporting local peace building initiatives and to the strategic position of Interpeace.
• Strong sense of responsibility, professionalism and thoroughness.
• A willingness and ability to travel internationally as needed (up to 33% of the time).

Success Factors:

• Creative team player with an entrepreneurial spirit that is both creative and flexible

How to Apply:

Qualified candidates may submit their application, including a letter of interest and curriculum vitae to the Administrative Officer at: recruitment@interpeace.org by 31^st March 2011. Please indicate Senior Programme Officer - Somali Programme in the subject line.

Reference Code: RW_8D8D9G-43

Project Officer - International Labour Organization, Nairobi with frequent travel to Somalia

Project Officer, "Community Security through engaging with Youth at Risk" at International Labour Organization (ILO) in Nairobi with frequent travel to Somalia

Closing date: Wednesday 06 Apr 2011

Location: Kenya - Nairobi

Post Title: Project Officer

Type of contract: Short Term

Level: NOA

Duration: 10 Months (with possibility of extension)

Duty station: Nairobi, Kenya with frequent travel to Somalia

Community Security through engaging with Youth at Risk

Background:

The challenges of implementing a high profile project such as the Community Security through engaging with Youth at Risk, the project, in the environment of Somalia should not be under estimated. The security setting, the political landscape and the (often) conflicting expectations of communities, local and central authorities and international donors presents a challenge to any organisation. This assignment will support delivery of the project components in various regions of Somalia and will require an ability to work in a complex, changeable, environment where the need to manage process is paramount if tangible benefits are to be delivered.

However, regardless of the operational, political and security challenges the project may face, the ultimate responsibility of the UN agencies (UNICEF is also a partner alongside UNDP and ILO) involved is to deliver tangible benefits to people through working with local teams and partners.

Due to the security situation in southern Somalia, significant aspects of all UN agencies' international teams currently operate out of Nairobi thus the skills of distance management are to the fore and the need to have both systems and people in place able to manage in this manner is critical to the ability to deliver both quality and at a quantity to make a difference in terms of employment related benefits.

The project will reintegrate youth who have become involved, or could be susceptible to becoming involved, in some form of crime detrimental to community security.

On the reintegration side, the approach is to use employment intensive work, a process of skills development founded on individual assessment, employment-related surveys as a springboard for building longer term job opportunities generating longevity in decent work opportunities created. This means, once immediate jobs have been created through intensive labour practices, further skills development will be undertaken alongside priming of local economies. This position will work in close collaboration with Programme Officers and Technical Advisors and Programme Managers/Coordinators in both UNDP and ILO linking to UNICEF. The position will contribute to coordination with parallel/complementary projects and programming. For example, close linkage with the UN's Joint Programme Local Governance and Decentralised Service Delivery, will be required to take forward the results achieved fitting to other work on employment generation in the target areas for the project.

ILO's work with Somaliland, Puntland and southern Somalia to develop an interim Decent Work Country Programme will be a guiding example of how collaboration is to be developed. UNDP's Country Programme Strategy 2010-2015 also promotes complementary results and has followed a similar participatory path. All programming fits within the UNSAS and builds on the ethos of delivering as one UN.

Project Context

The project document will be made available to those candidates meeting the initial requirements for second round of interviewing.

Responsibilities:

The Project Officer will be expected to:

• Contribute to the overall delivery of the project., through team work and supervision of specific delegated responsibilities for running aspects of the project
• Manage specific targets as set out in the project document related to the reintegration of beneficiaries of the project
• Coordinate to ensure effective, efficient delivery of components deemed the responsibility of specific agencies, notably ILO and UNDP but also ensuring coherence with UNICEF's undertakings
• Work within the project team to define work plans
• Undertake a supervisory role for the implementation of work plans when so delegated by managers and advisors associated with the project
• Ensure close collaboration between technical experts and individual agency financial and administration systems for the effective delivery of multi component processes in different geographical locations

Further, the Project Officer will:

• Supervise processes within the relevant organisational finance and administration, draft service agreements/other contractual arrangement with partners and prepare terms of reference (ToR), work plans and budgets; as well as means to supervise and monitor such agreements. Support the procurement process including the adjudication of tenders.
• Participate and contribute to project and thematic collaboration and other processes
• Complement the work of ILO and UNDP technical advisers and team members, ensuring linkage between the project and other components within the ILO and UNDP Somalia Strategies
• Contribute to “one UN” harmonization processes; participate in specific clusters/working groups of the UN joint programme framework.
• In close collaboration with other UN partners, develop strategic entry points to enhance linkages among similar UN supported initiatives, in particular support to macro-level policy, institution building and common systems
• Promote the ILO Decent Work and UNDP Country Strategy agenda as it applies to project activities.
• Liaise and co-ordinate with NGOs, other UN Agencies and government departments operating complementary activities and initiatives
• Under the guidance of the Project Manager and relevant Managers in UNDP and ILO, take an active part in specialist fora with regard to employment related work in the UN system. Under the guidance of the Project Manager and relevant Managers in UNDP and ILO and in liaison with colleagues, take forward UNDP's and ILO's position in cross cutting themes such as gender, disability and environment.
• Promote full participation of all the stakeholders in order to promote empowerment and ownership and contribute to the 'one UN voice' on gender, human rights and HIV/AIDS in particular.

Qualifications, Experience and Personal Attributes:

• University degree in public administration, development project management or related field.
• At least 5 years professional work experience in youth focused or demobilisation and reintegration or employment generation programmes
• Experienced in active labour market programme development and implementation.
• Knowledge of the Somalia context.
• Demonstrable extensive working experience in project management,
• Have high degree of professionalism, consistently approaches work with energy and positive, constructive attitude. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Maturity to peer manage partner relations in all facets of project work.
• Responds positively to critical feedback and differing points of view
• Aptitude and attitude to learn and develop personally within the present and future requirements of the programme
• Planning and Organizing: Develops work plans consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work.
• Teamwork: Works collaboratively with colleagues to achieve defined project results; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Ability to work in a multi-disciplined and multi-cultural team.
• Communication: Ability to write in clear and concise manner and to communicate effectively; listens to others, correctly interprets messages from others and responds appropriately. Ability to speak, read and write in Somali a distinct advantage
• Willingness and ability to spend 50 percent of time on mission in various parts of Somalia a prerequisite.

How to Apply:

Please send your curriculum vitae marked “Project Officer- Nairobi ” by 06 April 2011 to:

The Chief Technical Adviser,

ILO Somalia/Employment for Peace Programme,

UNOPS Compound,

UN Avenue,

Gigiri,

P.O. Box 39981 – 00623

Nairobi, Kenya.

Email : hrsomalia@ilo.org

Reference Code: RW_8EZCT3-86

Communications Officer - Management Systems International (MSI), Nairobi

Communications Officer, Somalia M&E Project at Management Systems International (MSI) in Nairobi

Closing date: 14 Apr 2011

Location: Kenya - Nairobi

Company Profile: Management Systems International (MSI) is a global international development firm based in Washington, D.C. providing specialized short- and long-term technical assistance. In 2008, MSI joined Coffey International, Ltd., becoming part of Coffey International Development, a global international development consulting firm. Together with Coffey ID, MSI now has more than 1,400 development professionals worldwide, a corporate presence in 11 countries and manages more than 200 projects worldwide. It currently manages more than 20 long-term projects in countries including Iraq, Sudan, Colombia and Russia. Broadly, MSI implements a range of analytical and field projects in its core technical areas, including democracy and governance, strategic management and performance improvement, organizational capacity building, human development and natural resource management. For more information on MSI, please visit our website at www.msiworldwide.com.

Project Summary:

MSI is currently looking for an Communications Officer to develop and manage communications strategy and materials for a USAID-funded monitoring and evaluation project for Somalia. The project will be a nation-wide activity supporting USAID's ability to monitor and evaluate their program activities in economic growth, education, health and democracy and governance.

Position Summary:

The Communications Officer position will be a senior-level position reporting directly to the project COP. The position duties include developing a communications strategy and collateral materials for the project. The primary target audience is the Somali communities in which USAID-program activities operate as well as the USAID Regional Mission in Nairobi. The position will be responsible for developing regular updates on project activities including Success Stories. The Communications Officer is also responsible for developing innovative ideas on the application of traditional media outlets and new social media to support disseminate of program successes. The Communications Officer will work closely with the COP to provide USAID with progress reports and requests for information on an ad hoc basis. The Communications Officer position is based in Nairobi and is full-time, though travel to Somali may be required. The project is expected to begin in mid- 2011 and will run through a three-year period.

Responsibilities:

• Design and implement an Information Dissemination Plan to support USAID's outreach on its Somalia program.
• Develop and maintain and archive of Success Stories and photos of all USAID Somalia programs.
• Coordinate with USAID and its implementing partners to track and promote project successes.
• Disseminate project activity results during targeted conferences and workshops.
• Work with the M&E Officer and COP to prepare performance results materials on a regular basis, evaluation reports and ad hoc requests from USAID/Somalia for information.
• Ensuring that all collateral materials developed by the project adhere to the USAID Branding and Marking Plan.

Qualifications:

• Degree in communications, public affairs or related field.
• 5+ years of experience in the designing and leading communications strategies for social development activities;
• Previous experience providing collateral materials to USAID and familiarity with USAID branding and marking protocols.
• Excellent contacts with Somali media outlets.
• Previous experience developing user-friendly formats for collateral materials including layout design of materials.
• Excellent English-writing skills;
• Willingness and ability to travel to Somalia, when feasible.

How to Apply:

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

To apply, please visit our website: www.msiworldwide.com

Reference Code: RW_8EXLWZ-27

Senior Evaluation Officer, Somalia M&E Project at Management Systems International (MSI) in Nairobi

Closing date: 14 Apr 2011

Location: Kenya - Nairobi

Company Profile: Management Systems International (MSI) is a global international development firm based in Washington, D.C. providing specialized short- and long-term technical assistance. In 2008, MSI joined Coffey International, Ltd., becoming part of Coffey International Development, a global international development consulting firm. Together with Coffey ID, MSI now has more than 1,400 development professionals worldwide, a corporate presence in 11 countries and manages more than 200 projects worldwide. It currently manages more than 20 long-term projects in countries including Iraq, Sudan, Colombia and Russia. Broadly, MSI implements a range of analytical and field projects in its core technical areas, including democracy and governance, strategic management and performance improvement, organizational capacity building, human development and natural resource management. For more information on MSI, please visit our website at www.msiworldwide.com.

Project Summary:

MSI is currently looking for an M&E officer to guide and implement performance measurement systems for a USAID-funded monitoring and evaluation project for Somalia. The project will be a nation-wide activity supporting USAID's ability to monitor and evaluate their program activities in economic growth, education, health and democracy and governance.

Position Summary:

The Senior Evaluation Officer position will be a senior-level position reporting directly to the project COP. The position duties include leading the methodology and technical direction for all performance measurement and evaluation activities for all USAID programs in Somalia. The position will be responsible for all data collection, storage and reporting and will be responsible for training data collection staff and ensuring high quality of data. The Senior Evaluation Officer is also responsible for developing innovative ideas for long-term impact studies over the course of the project. The Senior Evaluation Officer will oversee a small M&E staff and work closely with the project COP to present all project results to USAID. The Senior Evaluation Officer position is based in Nairobi and is full-time, though travel to Somali may be required. The project is expected to begin in mid- 2011 and will run through a three-year period.

Responsibilities:

• Implement all aspects of the performance measurement oversight for USAID programs in Somalia;
• Oversee all data verification exercises in Somalia;
• Design formative and summative evaluation methodology and approach for all of the USAID Somalia program portfolio;
• Train all data collection staff and consultants on data collection methodology and tools;
• Oversee the Management Information System and ensure accuracy of data;
• Oversee special studies and data analysis on an ad-hoc basis;
• Develop quarterly progress reports based on performance measurement and evaluation activities.

Qualifications:

• M.A. in social science, development or related field;
• 5+ years of experience in the field of performance measurement for social development activities;
• Previous experience overseeing PMPs and implementing monitoring instruments, baseline data collection and M&E storage systems;
• Familiarity with both qualitative and quantitative data collection;
• Previous experience working with USAID results frameworks;
• Previous experience training and overseeing data collection staff;
• Previous experience working with M&E database systems;
• Fluency in English and Somali;
• The ability to travel and work throughout Somalia.

How to Apply:

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

To apply, please visit our website: www.msiworldwide.com

Reference Code: RW_8EXLCQ-30

Senior Executive Assistant - UNICEF Somalia Support Centre, Nairobi

Senior Executive Assistant at United Nations Children's Fund (UNICEF) in Nairobi

Closing date: 01 Apr 2011
Location: Somalia - Nairobi
UNICEF SOMALIA

VACANCY ANNOUNCEMENT REF: UNSOM/2011/015

Title: Senior Executive Assistant
Category and Grade Level: GS-7
Type of Contract: Temporary Appointment
IMIS. No. SOM11029
Duty Station: UNICEF Somalia Support Centre, Nairobi
Date of Issue: 18th March 2011
Closing date of Application: 01st April 2011

Qualified candidates are invited to apply for the post of Senior Executive Assistant, in the UNICEF Somalia Support Centre in Nairobi. The successful candidate will be offered a Temporary Appointment for 364 days. Further extensions will be based on organizational needs, availability of funds and satisfactory performance.

Purpose of the Post:

Under the general supervision of the Policy Specialist, provide high quality administrative assistance to the Somalia Country Office Representative in his/her oversight role of managing a Country Office composed of a Support Center based in Nairobi plus seven other Zonal/field offices. Responsible for the coordination of the Representative's participation in/and scheduling of all external and internal meetings, including inter-governmental, parliamentary and inter-agency meetings, seminars, as well as official visits.

The incumbent will be expected to provide adequate support on a remote basis, given that the Representative is expected to spend 50% or more of her/his time in Somalia.

Major duties and responsibilities:

• Support the Office of the Representative, including the Office of the Deputy-Representative, in coordinating activities, weekly meetings, and command conferences. Take notes to record discussions and prepare minutes and memoranda for the records. Maintain records and track the status of the Head of Office's action items, including his/her calendar. Analyze and collect information in support of milestone activities. Produce a variety of substantive and/or routine documents, correspondence, letters etc.
• Make various administrative arrangements for the work of the Head of Office (and other officials visitors), including travel, appointments, meetings, official social events, press conferences, interviews. Coordinate the schedule of the Head of Office, arrange appointments, book meeting rooms, clear invoices for payments, produce/collect and disseminate documentation.
• Organize and maintain the Office of the Representative, establishing filing systems, logging and tracking systems, and mail and contact listing. Maintains policy, confidential and general management files. Identify need for equipment and supplies. Establish and maintain collections of documentation, records and reports. Identify, request and screen materials for the collection. Conduct substantive searches and indexes materials.
• Provide administrative support by conducting research, handling information requests, and performing administrative functions such as preparing correspondences and drafting meeting minutes; receiving visitors; arranging conference calls; and scheduling meetings, including meetings of the Country Management Team.
• Respond to a wide variety of general and substantive queries for information from UN Agencies, governmental and non-governmental partners. Screen requests, respond if possible or refer to a wide range of possible sources (inside and outside the Office).
• Select and compile background and briefing materials for meetings, travel, conferences, fundraising etc… for the Head of Office and other officials as requested.
• Screen and review incoming correspondence (mail, email); collect background material; draft and sign correspondence, or clear drafts with supervisor.
• Monitors and keeps abreast of Somalia, Regional and Global events and activities, particularly during travel/absence of the Head of Office, and notes items of interest for follow up.

Qualifications, Experience and competencies

• At the minimum, completion of 'A' level Secondary School education, supplemented by some training in public relations, international relations, or other related discipline. A University degree in a relevant discipline is highly desirable.
• At least seven years secretarial experience at a senior level, especially in publics relations, protocol, general office administration or international development cooperation preferably within the UN or similar organization, government or NGO.
• Fluency in written and spoken English and Somali language required.
• Proven experience in self-management.

In addition, a high level of proficiency is required in the following key competencies:

• Excellent communication skills, both oral and written;
• Proven teamwork ability as well as drive for results;
• Analysis of numerical, verbal and other data from a diverse sources;
• Planning, organizing, and coordinating processes and activities, including meetings/Workshops;
• Computer skills in MS Office, especially Excel and PowerPoint, and the ability to use other office technology to create documentation, exchange and archive e-mail, maintain electronic filing systems;
• Ability to summarize and draft complex reports;
• Utmost discretion, tact and confidentiality;
• Detailed knowledge and technical expertise in Office Management.

UNICEF core values: Diversity and Inclusion (respect for diversity and ability to work in a multi-cultural environment); Integrity; Commitment.

QUALIFIED FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY

UNICEF IS A NON-SMOKING ENVIRONMENT

How to apply

Interested and qualified candidates should send their applications with updated UN Personal History Form (P.11) form, updated CV and copies of academic certificates. UN staff are requested to provide the last two Performance Evaluation Reports (PERs).

Please quote the vacancy number in your application.

Human Resources Manager
Vacancy Number 2011/015
UNICEF (USSC)
Nairobi, Kenya

Or email to: somaliahrvacancies@unicef.org

Please note that documents submitted along with your applications will not be returned. Ensure you send copies of your testimonials. Only short-listed applicants will be contacted

Reference Code: RW_8F3G3B-23

Programme Assistant, G5 - United Nations Environment Programme, Nairobi

Programme Assistant, G5 at United Nations Environment Programme in Nairobi

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP's Division of Regional Cooperation (DRC) helps to implement UNEP's global programs in the regions by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental problems and emergencies. This position is located in the United Nations Environment Programme, Division of Regional Cooperation at the Nairobi duty station. Under the Direct supervision of the Chief, Major Groups and Stakeholders Unit, the incumbent will perform the following functions:

Responsibilities

1. Prepare reports of the Unit’s programmes and activities. Follow-up and monitor actions required by the Unit. Draft reports and bring to the attention of the supervisors.
2. Research and compile background information to assist in determining accreditation of Nongovernmental Organizations (NGOs) to UNEP and, maintain and update a database of all Civil Society Organizations (CSOs) in contact with the Unit.
3. Collect and compile data from various resources required for the preparation of project proposals and Memorandum of Understandings (MOUs). Draft, review and edit MOUs to ensure adherence to laid down standard procedures. Within limit of delegated authority respond to queries on status of MOUs.
4. Collect and compile data from various resources required for the maintenance and development of the website
5. Assist in the coordination and organization of meetings/workshops and handle logistic arrangements such as venue, invitations, documentation, meeting rooms, presentations, participants list, conference services, travel of participants, analysis of evaluation questionnaires etc.
6. Prepare briefing notes/files for the supervisor for meetings and official mission. Facilitate and oversee dissemination of reports and other documents to internal and external partners.
7. Provide general office assistance such as: a) respond to information requests and inquiries; b) draft correspondence; c) review, log and route incoming correspondence; d) edit documents; e) establish and maintain inner office files/records on policy issues, information and management; f) organize meetings on day-to-day administrative and management matters; g) assess telephone billings for supervisor before submission for payment.
8. Perform other duties as assigned.

Competencies

Planning and organizing: Effective time management and ability to prioritize and plan own work to meet deadlines and effective organizational skills. Communication: Excellent ability to communicate effectively orally and in writing, excellent drafting skills. Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Technological awareness: Good computer skills, proficiency in advanced functions of UN's standard software applications.

Education

Completion of secondary school is required. Additional technical training in administrative courses, project management or other relevant field is desirable.

Work Experience

A minimum of five years of progressively responsible experience in the secretarial field, office administration/management or other related field is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable; knowledge of another UN language is desirable.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply online at http://careers.un.org as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.  Online applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.  In such cases, please resubmit the application, if necessary.  If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Senior Executive Assistant at UNICEF in Nairobi

VACANCY ANNOUNCEMENT REF: UNSOM/2011/015

Category and Grade Level: GS-7

Type of Contract: Temporary Appointment

IMIS. No. SOM11029

Duty Station: UNICEF Somalia Support Centre, Nairobi

Date of Issue: 18th March 2011

Closing date of Application: 1st April 2011

Qualified candidates are invited to apply for the post of Senior Executive Assistant, in the UNICEF Somalia Support Centre in Nairobi. The successful candidate will be offered a Temporary Appointment for 364 days. Further extensions will be based on organizational needs, availability of funds and satisfactory performance.

Purpose of the Post:

Under the general supervision of the Policy Specialist, provide high quality administrative assistance to the Somalia Country Office Representative in his/her oversight role of managing a Country Office composed of a Support Center based in Nairobi plus seven other Zonal/field offices. Responsible for the coordination of the Representative’s participation in/and scheduling of all external and internal meetings, including inter governmental, parliamentary and inter-agency meetings, seminars, as well as official visits. The incumbent will be expected to provide adequate support on a remote basis, given that the Representative is expected to spend 50% or more of her/his time in Somalia.

Major duties and responsibilities:

• Support the Office of the Representative, including the Office of the Deputy Representative, in coordinating activities, weekly meetings, and command conferences. Take notes to record discussions and prepare minutes and memoranda for the records. Maintain records and track the status of the Head of Office’s action items, including his/her calendar. Analyze and collect information in support of milestone activities. Produce a variety of substantive and/or routine documents, correspondence, letters etc.
• Make various administrative arrangements for the work of the Head of Office (and other officials visitors), including travel, appointments, meetings, official social events, press conferences, interviews. Coordinate the schedule of the Head of Office, arrange appointments, book meeting rooms, clear invoices for payments, produce/collect and disseminate documentation.
• Organize and maintain the Office of the Representative, establishing filing systems, logging and tracking systems, and mail and contact listing. Maintains policy, confidential and general management files. Identify need for equipment and supplies. Establish and maintain collections of documentation, records and reports. Identify, request and screen materials for the collection. Conduct substantive searches and indexes materials.
• Provide administrative support by conducting research, handling information requests, and performing administrative functions such as preparing correspondences and drafting meeting minutes; receiving visitors; arranging conference calls; and scheduling meetings, including meetings of the Country Management Team.
• Respond to a wide variety of general and substantive queries for information from UN Agencies, governmental and non-governmental partners. Screen requests, respond if possible or refer to a wide range of possible sources (inside and outside the Office).
• Select and compile background and briefing materials for meetings, travel, conferences, fundraising etc… for the Head of Office and other officials as requested.
• Screen and review incoming correspondence (mail, email); collect background material; draft and sign correspondence, or clear drafts with supervisor.
• Monitors and keeps abreast of Somalia, Regional and Global events and activities, particularly during travel/absence of the Head of Office, and notes items of interest for follow up.

Qualifications, Experience and competencies

• At the minimum, completion of ‘A’ level Secondary School education, supplemented by some training in public relations, international relations, or other related discipline. A University degree in a relevant discipline is highly desirable.
• At least seven years secretarial experience at a senior level, especially in publics relations, protocol, general office administration or international development cooperation preferably within the UN or similar organization, government or NGO.
• Fluency in written and spoken English and Somali language required.
• Proven experience in self-management.
• In addition, a high level of proficiency is required in the following key competencies:
• Excellent communication skills, both oral and written;
• Proven teamwork ability as well as drive for results;
• Analysis of numerical, verbal and other data from a diverse sources;
• Planning, organizing, and coordinating processes and activities, including meetings/Workshops;
• Computer skills in MS Office, especially Excel and PowerPoint, and the ability to use other office technology to create documentation, exchange and archive e-mail, maintain electronic filing systems;
• Ability to summarize and draft complex reports;
• Utmost discretion, tact and confidentiality;
• Detailed knowledge and technical expertise in Office Management.
• UNICEF core values: Diversity and Inclusion (respect for diversity and ability to work in a multi-cultural environment); Integrity; Commitment.

Interested and qualified candidates should send their applications with updated UN Personal History Form (P.11) form, updated CV and copies of academic certificates. UN staff are requested to provide the last two Performance Evaluation Reports (PERs). Please quote the vacancy number in your application.

Human Resources Manager

Vacancy Number 2011/015

UNICEF (USSC)

Nairobi, Kenya

Or email to: somaliahrvacancies@unicef.org

Please note that documents submitted along with your applications will not be returned. Ensure you send copies of your testimonials. Only short-listed applicants will be contacted

QUALIFIED FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY

UNDP - Training Manual Development Expert, Nairobi, Kenya

Closing Date: Thursday, 31 March 2011

Background

Organizational Context

The Overall mandate of the United Nations Department of Safety and Security (UNDSS) is to provide leadership, operational support and oversight of the security management system to enable the safest and most efficient conduct of the programs and activities of the United Nations System.

The Critical Incident Stress Management Unit-Somalia works to provide psychological support to UN staff members working in the field. One of the objectives of the unit is to establish Critical Incident Intervention Cells (CISCs) and this is done by training of peer helpers. The peer helper programme has been developed to provide UN staff with comprehensive knowledge and practical skills on stress related issues. Peer Helpers (PHs) are trained by UNDSS CISMU counselors in close collaboration with UN agency counselors. They are supervised by UNDSS CISMU field counselors.

The term Peer Helper refers to UN staff members who are trained to provide nonprofessional, collegial assistance to UN staff and their direct dependents. Simply put, peer helpers are “colleagues helping colleagues.” The PH network, which is developed as a result of the training, has proven to be beneficial to staff, especially during emergencies and when counselors are not immediately available to provide support to staff.

Duties and Responsibilities

Under the overall management of Deputy Chief Security Advisor (DCSA) and Under direct supervision of the UN- Stress Counselor Somalia, the TMDE will perform duties and responsibilities in accordance with the objectives and activities in the work plan and other duties as requested by UN Psycho-social Support Office.

Specifically, the duties and responsibilities of the incumbent are:

• Propose a draft outline of the content of the Training Manual based on this ToR and the materials developed in the CISMU PHP training manuals
  

• Collect the relevant practical examples, cases studies, videos on relevant topics for ease of training
• Develop a final version of the Training and participant Manual to a standard acceptable CISMU-Somalia Stress counselor
  

• If needed update the training material with additional material.

• Provide relevant tools and instruments to be used by the CISMU trainers for the PHP. Include pre workshop questionnaire reflecting motivation and core competencies to become a Peer Helper, provide evaluation of every module at the end of the day to assess the relevance of content and trained material.

• The training Manual will be written in an interactive and inspiring way so that it encourages reflection, learning culture, dialogue and inclusion (include discussion questions / questionnaires at the end of each module).
  

Deliverables and time frame

• The consultant will perform the required duties within a period of up to 15 days.

• Submission of the final version of the „Training and participant Manual on PHP with integrated feedback and comments from the CISMU-Somalia Stress Counselor.

• It is expected that the elaboration of a detailed content of the Training & Participant Manual will be done in close cooperation with the CISMU Somalia Stress Counselor.
  
• At end product will be two manuals (participant and facilitator) will be written in English.
  
  Monitoring and Progress Controls
  

The Consultant will work under the overall supervision of the UN Stress Counselor. Evaluation of the Individual contract will be made against the benchmarks and deliverables set for the assignment of the consultant at the end of the contract duration.

Competencies
Functional Competencies:

Professionalism:

Demonstrated in-depth knowledge and hands on experience in all aspects of pre-hospital emergency medicine.

Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.

Planning and organizing:

• Ability to establish priorities and to plan,
  
• Coordinate and monitor own work plan and those under his/her supervision.
  

Teamwork:

Strong interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural and multi-ethnic environment with sensitivity and respect for diversity.

Communication:

• Strong communication (spoken, written and presentational) skills,
  
• Ability to defend and explain difficult issues and positions to staff including senior officials.
  
• Previous training experience in international setting required.
  

Commitment to Continuous learning:

• Willingness to learn to keep abreast of new developments in the medical field.
  
• Technological awareness
  
• Excellent computer skills
  
• Good knowledge of relevant medical databases

Required Skills and Experience

• Masters degree in Human Resource Management or in any Social Sciences discipline.
• Minimum five years experience in training and development of training materials.
• Additional training or experience in a broad range of related fields, such as mental health and stress related issues
  
• Previous UN medical system/international medical experience with priority in international tasks is highly desirable.
  
• Previous experience in developing emergency contingency plans
  
• Proven experience in writing manuals, booklets or similar training materials.
  
• Proven and substantial experience designing and developing training manuals to finalized status, or materials of a similar kind;
  
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) is desirable

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.