Executive Assistant to the Global CEO at Living Goods

Do you want your work to matter? Do you want to use your skills to make a difference, not just a living? Do you want to improve millions of lives, including your own?

Living Goods works to reinvent how we improve the lives of the under-served. We think big, relentlessly innovate to ensure both impact & health system strengthening.  At Living Goods, you will have the opportunity to apply your ideas and creativity at work every day.  If you work well in a dynamic collaborative environment, set high standards, and meet challenges with determination and a sense of humour, you’ll thrive here at Living Goods.

Your Charge

We are looking for an Executive Assistant to support the Global CEO and the Global leadership team.  You will drive internal communication efforts, design and deliver documents and reports, organize meetings and events, and provide administrative support to the leadership team.

This is an exciting and challenging role, an investment in your professional development. In this role you will work with the Global Leadership team who are based in different locations across the world including San Francisco, Nairobi and Kampala on various assignments including innovative projects.

• Administrative support: Manage the CEO’s diary and appointment schedule by planning and scheduling meetings, conferences, teleconferences, and organize complex travel agendas. Provide administrative support to the leadership team. Process the CEO’s expenses and other administrative items.
• Office management:  Ensure that the Global office has all that is required for seamless operations.  Partner with the P&C team to implement and maintain workplace policies as necessary.  Provide general support to the CEO’s visitors and help create a positive, friendly office environment.
• Meeting and Events management: Responsible for the seamless coordination of Board meetings and Global Executive Team meetings. Plans, coordinates and executes virtual and physical Global Office all-team meetings, team building sessions, executive team retreats, and other events as needed.
• Design documents: Develop and edit attractive memos, briefing papers, and presentations.
• Performance tracking: Trends/insights analysis with inputs from the Global leadership team to support overall delivery of work-plans.
• Internal communication: Working closely with the CEO and in collaboration with the Group Communications team, play a key role in internal communication. Ensures communication from the CEO is dispatched on time, takes notes during meetings and that responses to varied audience are met
• Organize information: Develop and maintain a document management (physical and digital filing and retrieval system). Suggest efficient ways to run the Kenya Global office and troubleshoot malfunctions.

Education, Experience, Technical skills and attributes

• Background. Undergraduate degree. 3+ years in a fast-paced working environment. Experience working in a consulting organization or similar environment handling multiple projects and clients. Background relevant to the operations of Living Goods gained in either the private, public or NGO sectors.
• Analytical skills: An analytical mindset
• Communication & Influencing: Experienced at preparing communication materials (PowerPoint, Word documents, email correspondence that meet Board-level standards) and effectively share these – both verbally and in writing in English.  
• Planning and Organizational skills:  People can rely on you because you can develop the engine that runs the Global CEO office. You will keep the leadership team true to governance routines, are good at keeping calendars and timelines.  You keep a tight ship and up to date to-do lists. You like to get the details right.
• Collaboration and team effectiveness: Build team effectiveness and work collaboratively in a Global team environment
• People and info junkie:  Once you join an organization you become a sponge, soaking up information quickly.  You enjoy getting to learn the inner workings of an organization and meeting and getting to know employees at all levels. 
• Discretion:  You are a consummate professional.  You have an intuitive feel for sensitive situations and you respect confidentiality.
• Multitasks: You’re able to juggle multiple tasks at once while ‘staying calm and carrying on.’ You think strategically, handle ambiguity and work well in a multicultural environment.

Compensation

A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity.  The opportunity to be your best while making lives better for those in need.

Living Goods is an equal opportunity employer and will consider every qualified applicant for employment. Living Goods does not discriminate based on race, ethnicity, national origin, ancestry, religion, gender, sexual orientation or disability.

Our current job openings are displayed on our website, where you can search for open positions and apply directly.  Living Goods does not offer any positions without an interview and never asks candidates for money.  If you are asked for money, we strongly recommend that you do not respond and do not send money or personal information.

To apply, visit: https://bit.ly/3kl8FeI

Executive Assistant to the Director General - International Livestock Research Institute (ILRI), Nairobi

Executive Assistant to the Director General at International Livestock Research Institute (ILRI) in Nairobi - Kenyan Jobs

Vacancy Number: EA/DG/09/11
Location: Nairobi, Kenya
Duration: 2-year contract renewable

The International Livestock Research Institute (ILRI) works at the crossroads of livestock and poverty, bringing high-quality livestock science, communications and capacity building to bear on poverty reduction and sustainable development.

ILRI is one of 15 centres supported by the Consultative Group on International Agricultural Research (CGIAR). ILRI has campuses in Kenya (headquarters) and Ethiopia (principal site), with other offices located in other regions of Africa (Mali, Mozambique, and Nigeria) as well as in South Asia (India, Sri Lanka), Southeast Asia (Laos, Thailand, and Vietnam) and East Asia (China).

ILRI seeks to recruit an Executive Assistant to the Director General. The purpose of this job is to provide professional support and assistance to the Director General by coordinating the day to day management of the Office of the Director General (DG) and proactively support the DG in management of his work plan and time.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

Responsibilities

• Coordinate the DG’s annual work plan: assist with monitoring and updating;
• Manage the DG’s diary: allocate times for meetings and specific tasks.
• Handle the DG’s email inbox and other correspondence: draft and prepare responses, provide feedback and forward requests to relevant people;
• Oversee the DG’s travel schedule: plan and coordinate logistics for local, regional and international visits and meetings;
• Organize internal meetings, take minutes and track progress on action points;
• Assist the DG in meeting preparation: review agendas and minutes, highlight areas for attention and search for background information;
• Support the DG in following up on priority issues and actions;
• Maintain up-to-date database of the Director General’s contacts (institutional and personal);
• Develop and maintain systems and processes to ensure proper and efficient information flows to and from appropriate parties;
• Monitor and follow-up on assigned activities, ensuring quality and timely completion of tasks;
• Maintain efficient filling and archiving systems for DG’s office documentation;
• Train, develop and supervise administrative assistant and office assistant;
• Interact with staff and visitors to the Office of the DG.

Requirements

• First degree in Business Administration or related field.
• At least 5 years experience in a comparable executive assistant/senior administrative position;
• Demonstrated ability to handle high level administrative duties, excellent calendar management skills, including the coordination of a heavy meeting/travel schedule.
• Must be proficient in MS-Office applications including Word, Excel, PowerPoint and Outlook;
• Self-driven, with excellent skills in, planning, prioritizing, organizing and problem solving.
• Excellent communication skills; written and verbal.
• Ability to work under high pressure and meet tight and competing deadlines.
• High level of initiative, problem solving, judgment and attention to detail.
• Ability to exercise discretion with highest respect for confidentiality.

Terms of appointment: This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus and is open to Kenyan nationals only.

The position is on a 2-year contract renewable subject to satisfactory performance.

ILRI will offer a competitive salary and benefits package to the successful candidate.

Applications addressed to the Human Resources Director, a cover letter, including current and expected salary, curriculum vitae and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience should be emailed to: ILRIexecutiveassistant@cgiar.org

Screening of applications will commence immediately and continue until the position is filled.

The position title and reference number “EA/DG/09/11” should be clearly marked on the subject line of the email applications. Only short listed candidates will be contacted.

To find more about ILRI, visit our Website at www.ilri.org

ILRI is an equal opportunity employer

Executive Personal Assistant - New Partnership for African Red Cross and Red Crescent Societies, Nairobi

Executive Personal Assistant at the New Partnership for African Red Cross and Red Crescent Societies in Nairobi

Reporting to: NEPARC CEO

Summary of Activities

The Executive Personal Assistant (EPA) will act as the CEO’s first point of contact with internal and external publics.

Main Responsibilities

• Maintain calendar (business and personal) and ensure the organisation’s CEO and President are kept on schedule.
• Arrange travel including reservations, trip agendas, hotel accommodations and trips, follow up and post trip activities.
• Assist in preparation of meetings including gathering documentation, research and coordination of particants.
• Manage internal and extrnal correspondnce including emails and mails.
• Plan and oversee company events.
• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining
• cooperation of others, monitoring progress, problem-solving, making adjustments to plans.
• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining
• personal networks and participating in professional organisations.
• Assist in streamlining work processes and create written processes.
• Follow up communication within NEPARC and external communication with partners.
• Follow up action points from meetings and conferences.
• Schedule conference calls and manages telephone calls as necessary.
• Participate in decision-making processes.
• Enhance CEO's and the organisation's reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.

Position Requirements

• Bachelors degree from an accredited university with a bias in Finance
• Bilingual English and French
• Seven (7) or more years exeprience supporting executive leadership
• Ready to travel to various meetings, activities and assignments
• Adherence to professional attire and demeanor

Critical Competencies

• Efficiency, integrity, honesty and reliability
• Organisation and planning
• Understanding of confidentiality and discretion
• Analytical skills
• Attention to detail
• Persistent and proactive

Duration

• Two years with possible extension of the contract.

Attractive remuneration package and excellent career development opportunities will be provided to a successful candidate. Interested applicants should submit their applications and a curriculum vitae quoting the job title, indicating experiences and competencies that match the job requirements. Only short listed candidates will be contacted. Any form of canvassing will lead to automatic disqualification.

Chief Executive Officer
NEPARC C/O KRCS
P.O. Box 40712-00100, Nairobi

Deadline 12th August 2011

Executive Assistant/Receptionist - Tradewise Logistics, Nairobi

Executive Assistant/Receptionist at Tradewise Logistics in Nairobi

Tradewise Logistics (K) Ltd is an indigenous and up-coming firm providing comprehensive Freight Forwarding Logistical services i.e. Door to Door/ Door to Port, Packing and Removals, Local & International Relocations, Air & Sea Freight Shipping, Clearing & Forwarding, Storage & Warehousing services. The Board of TLK wishes to recruit a mature self motivated and articulate Executive Assistant

Qualifications:

• Diploma in Business Administration or equivalent with minimum 2 years experience in an established organization
• Excellent oral and written English communication skills
• Good computer skill with Microsoft packages
• Good organizational, interpersonal and communication skills
• Age 25 – 35 years
• Committed and practicing Christian

Responsibilities:

• Front Office customer care
• General Secretarial/Receptionist duties
• Maintenance of the executive and sales team diary
• Ensuring smooth general running of the office operations

Applications with CV, three references, current and expected remuneration to
be submitted before 4th April 2011 to:

Director, Business Development, TLK,
P.O Box 58622 – 00200 Nairobi

www.tradewise.co.ke

Senior Executive Assistant - UNICEF Somalia Support Centre, Nairobi

Senior Executive Assistant at United Nations Children's Fund (UNICEF) in Nairobi

Closing date: 01 Apr 2011
Location: Somalia - Nairobi
UNICEF SOMALIA

VACANCY ANNOUNCEMENT REF: UNSOM/2011/015

Title: Senior Executive Assistant
Category and Grade Level: GS-7
Type of Contract: Temporary Appointment
IMIS. No. SOM11029
Duty Station: UNICEF Somalia Support Centre, Nairobi
Date of Issue: 18th March 2011
Closing date of Application: 01st April 2011

Qualified candidates are invited to apply for the post of Senior Executive Assistant, in the UNICEF Somalia Support Centre in Nairobi. The successful candidate will be offered a Temporary Appointment for 364 days. Further extensions will be based on organizational needs, availability of funds and satisfactory performance.

Purpose of the Post:

Under the general supervision of the Policy Specialist, provide high quality administrative assistance to the Somalia Country Office Representative in his/her oversight role of managing a Country Office composed of a Support Center based in Nairobi plus seven other Zonal/field offices. Responsible for the coordination of the Representative's participation in/and scheduling of all external and internal meetings, including inter-governmental, parliamentary and inter-agency meetings, seminars, as well as official visits.

The incumbent will be expected to provide adequate support on a remote basis, given that the Representative is expected to spend 50% or more of her/his time in Somalia.

Major duties and responsibilities:

• Support the Office of the Representative, including the Office of the Deputy-Representative, in coordinating activities, weekly meetings, and command conferences. Take notes to record discussions and prepare minutes and memoranda for the records. Maintain records and track the status of the Head of Office's action items, including his/her calendar. Analyze and collect information in support of milestone activities. Produce a variety of substantive and/or routine documents, correspondence, letters etc.
• Make various administrative arrangements for the work of the Head of Office (and other officials visitors), including travel, appointments, meetings, official social events, press conferences, interviews. Coordinate the schedule of the Head of Office, arrange appointments, book meeting rooms, clear invoices for payments, produce/collect and disseminate documentation.
• Organize and maintain the Office of the Representative, establishing filing systems, logging and tracking systems, and mail and contact listing. Maintains policy, confidential and general management files. Identify need for equipment and supplies. Establish and maintain collections of documentation, records and reports. Identify, request and screen materials for the collection. Conduct substantive searches and indexes materials.
• Provide administrative support by conducting research, handling information requests, and performing administrative functions such as preparing correspondences and drafting meeting minutes; receiving visitors; arranging conference calls; and scheduling meetings, including meetings of the Country Management Team.
• Respond to a wide variety of general and substantive queries for information from UN Agencies, governmental and non-governmental partners. Screen requests, respond if possible or refer to a wide range of possible sources (inside and outside the Office).
• Select and compile background and briefing materials for meetings, travel, conferences, fundraising etc… for the Head of Office and other officials as requested.
• Screen and review incoming correspondence (mail, email); collect background material; draft and sign correspondence, or clear drafts with supervisor.
• Monitors and keeps abreast of Somalia, Regional and Global events and activities, particularly during travel/absence of the Head of Office, and notes items of interest for follow up.

Qualifications, Experience and competencies

• At the minimum, completion of 'A' level Secondary School education, supplemented by some training in public relations, international relations, or other related discipline. A University degree in a relevant discipline is highly desirable.
• At least seven years secretarial experience at a senior level, especially in publics relations, protocol, general office administration or international development cooperation preferably within the UN or similar organization, government or NGO.
• Fluency in written and spoken English and Somali language required.
• Proven experience in self-management.

In addition, a high level of proficiency is required in the following key competencies:

• Excellent communication skills, both oral and written;
• Proven teamwork ability as well as drive for results;
• Analysis of numerical, verbal and other data from a diverse sources;
• Planning, organizing, and coordinating processes and activities, including meetings/Workshops;
• Computer skills in MS Office, especially Excel and PowerPoint, and the ability to use other office technology to create documentation, exchange and archive e-mail, maintain electronic filing systems;
• Ability to summarize and draft complex reports;
• Utmost discretion, tact and confidentiality;
• Detailed knowledge and technical expertise in Office Management.

UNICEF core values: Diversity and Inclusion (respect for diversity and ability to work in a multi-cultural environment); Integrity; Commitment.

QUALIFIED FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY

UNICEF IS A NON-SMOKING ENVIRONMENT

How to apply

Interested and qualified candidates should send their applications with updated UN Personal History Form (P.11) form, updated CV and copies of academic certificates. UN staff are requested to provide the last two Performance Evaluation Reports (PERs).

Please quote the vacancy number in your application.

Human Resources Manager
Vacancy Number 2011/015
UNICEF (USSC)
Nairobi, Kenya

Or email to: somaliahrvacancies@unicef.org

Please note that documents submitted along with your applications will not be returned. Ensure you send copies of your testimonials. Only short-listed applicants will be contacted

Reference Code: RW_8F3G3B-23