Finance and Administrative Director - International Center for Research on Women in Nairobi, Kenya

INTERNATIONAL CENTER FOR RESEARCH ON WOMEN

Finance and Administrative Director - Nairobi, Kenya

Job Title:      Finance and Administrative Director, Kenya*

Posted:          April 24, 2013

Location:       Nairobi, Kenya

Overview:

The International Center for Research on Women (ICRW) is an international development NGO headquartered in Washington D.C. with offices in New Delhi, India and Nairobi, Kenya.   For 37 years, ICRW has focused on promoting gender equality and alleviating poverty through rigorous research, advocacy and policy engagement. 

Currently ICRW, with its partner Pathfinder International, seeks a Finance and Administrative Director with significant experience in providing overall financial planning and management of project activities. The incumbent will effectively manage the budgets, expenditures, and reporting of a multi-million dollar, multi-year DfID project as well as liaise with partner financial managers. This position will also be responsible for management of the project office in Nairobi, Kenya. The incumbent will report to the Project Director in Kenya, as well as the ICRW Senior Director of Finance in Washington, DC.  Applications are due no later than April 30, 2013.

*Note that this position is contingent upon funding.  

Responsibilities:

·         Provide effective financial planning and development of budgets for all programme activities

·         Oversee full programme budget, including spending, projections, sub-contracts, etc.

·         Manage the project office, including all administrative matters

·         Supervise finance and administrative staff in two locales: Nairobi and the Northern Arid Lands

·         Monitor actual expenditures vs budget on a routine basis

·         Prepare external and internal financial reports including accrual reports, audit schedules and budget schedules

·         Work with DC based staff on financial matters

·         Work with subgrantee financial staff on financial report preparation

·         Ensure compliance with donor and ICRW grant policies

·         Ensure proper stewardship of project funds

·         Conduct training with program and sub-contractor/sub-grantee staff on financial management

·         Work with the external audit firm on audit and government filings

Qualifications:          

·         Minimum Bachelor’s degree in a related field

·         At least 10 years experience with NGO financial management, budgeting and reporting of large, multi-year, multi-million dollar research projects 

·         Experience with grant regulations and cost principles

·         Experience in managing project offices and finance/administrative staff

·         Experience with DfID as a donor is highly desirable

·         Experience with Quickbooks is highly desirable

·         Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and with accounting software

·         Must possess excellent writing, and communication skills, excellent organizational skills, detail orientation, and the ability to work on multiple tasks simultaneously 

·         Must be a team player with excellent administrative, financial and communication skills

How to apply:

Interested individuals should submit a statement of interest, CV, salary history and requirements, and names and contact information of 3 references to jobs-earo@icrw.org with “Finance Director” in the subject line by no later than April 30, 2013.

Part-time Finance and Office Administrator at The International Center for Research on Women (ICRW) in Nairobi, Kenya

Part-time: 26.25 hours per week
Job Location: Nairobi, Kenya

Overview: The International Center for Research on Women (ICRW) is an organization comprised of international development professionals – researchers, advocates and program managers – committed to the creation and sharing of the needed tools, approaches and techniques that will serve as catalysts for change for women worldwide. Currently, ICRW currently seeks a Finance & Office Administrator for its East Africa Regional office (EARO) based in Nairobi and project office in Kisumu.

Primary Duties: Primary Role:
Finance, Accounting, Budgets and contracts – Provide effective financial and administrative management of the day to day operations of the EARO and project office.

Other Roles: Office and Facility Management – Provide the administrative support necessary for a successful regional office in Nairobi and project office in Kisumu in collaboration with headquarters (HQ)-based operations staff. HR Support – Provide general HR support in consultation with ICRW’s HQ-based HR. Technology support – Ensure effective IT support to the EARO and project office in partnership with HQ-based technical staff Administrative Tasks - Provide logistical support as may be required from time to time such as coordinating travel and workshop logistics.

Required Skills:

Education:

• Bachelor’s degree in a related field plus 2-3 years demonstrated experience preferred.

Experience:

• Experience in billing and accounting as well as contracts and budgeting.
• Some experience with general office coordination also required. Experience in event and conference planning, and organizing meetings is a plus.
• Experience with NGOs, and USAID financial management, and Quickbooks is highly desirable.

Skills:

• Fluency in English and Kiswahili languages.
• Demonstrated experience in billing, accounting, and financial management a must.
• Experience in office administration.
• Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and in any accounting software package.
• Experience with US government grant regulations and cost principles preferred.
• Familiarity with OMB Circulars A-110, A-122, A-133 highly desirable.
• Must possess excellent writing, and communication skills, excellent organizational skills, detail orientation, and the ability to work on multiple tasks simultaneously.
• Must be a team player with the ability to work independently, self starter, detail-oriented, and able to take initiative.
• Must demonstrate maturity, resourcefulness and ability to work in a fast-paced environment with multiple demands locally and cross-culturally, with the ability to communicate effectively and efficiently.
• Flexibility and adaptability is necessary as this is a new office where situations, policies and needs are under development and can change rapidly.

How to apply:
Interested individuals should submit a statement of interest, CV, salary history and requirements to jobs@icrw.org with “Finance and Office Administrator” in the subject line.

Procurement and Administration Officer at ActionAid International Kenya in Nairobi, Kenya

(1 Position)

Based in Nairobi

ActionAid International Kenya (AAIK) is a member of ActionAid Federation; ActionAid works in more than 40 countries all over the world, in the places where we can make the biggest impact. We tackle poverty and denial of human rights at the local level, and we challenge the causes behind them locally, nationally and globally.

In Kenya AAIK works in solidarity with women and people living in poverty and exclusion; connecting their voices, sharing ideas, spreading inspiration, campaigning, advocating and formulating public policy to eradicate poverty and ensure social justice.

We are present in at least 16 counties across Kenya and link key international, national and local institutions in favour of the right holders.

ActionAid seeks to recruit a dynamic and innovative professional who will take up the position of Programme and Finance Assistant; to support the administration unit’s objectives

Procurement and Administration Officer

Reporting to the Procurement and Administration Manager; the Procurement & Administration Officer is responsible for procurement of goods and services as well as logistics and ensuring effective utilization of AAIK’s facilities to enable attainment of the organizational objectives; the incumbent will be responsible for and not limited to;

• Preparation of periodic procurement plans;
• Offering advisory services to user departments for effective and efficient implementation of procurement plans;
• Prequalification of suppliers, receiving and custody of Pre-qualifications, RFPs and Quotations, evaluation of tenders and requests for proposals, and issuing of local purchase orders and service orders;
• Maintaining an up-to-date database of suppliers;
• Implementation and enforcement of procurement policies and regulations in the HQ and LRPs;
• Development of an effective stores management system;
• Ensuring effective utilization and maintenance of the organization’s vehicles, telephone services and office space;
• Coordination of the AAIK’s operational and logistics, including transport and communication services;
• Organizing and making preparations for workshops and conferences;
• Overseeing safety and security matters, including putting in place appropriate measures to deal with emergencies;
• Ensuring un-interrupted availability of essential services such as water, electricity, telephones and coordination of outsourced services such as courier and security;

Profile

Our preferred candidate will have:

• A Bachelors Degree in Purchasing and Supplies Management, Procurement or its equivalent from a recognized institution; and
• Satisfactorily served as Procurement Assistant in a comparable position with similar responsibilities in like organizations for a minimum period of three (3) years.

The successful candidates will enjoy flexibility and organizational space while joining an experienced and dynamic staff working alongside people living in poverty.

If you possess the necessary qualifications and experience, fill in the application form http://www.actionaid.org/sites/files/actionaid/application_form_-procurement__administration_officer.docx and specifying the location send it to us via email to be received not later than October 31, 2012 to:

The Head of Human Resources Organisation Development & Administration
P. O. Box 42814, 00100, Nairobi

Email: hresources.kenya@actionaid.org 

(Kindly write on the subject line of your email “Procurement and Administration Officer”)

Do not send a detailed CV at this stage as only the information in the application form will be used for initial selection.

Only short-listed candidates will be contacted.

ActionAid is an equal opportunities employer.

Qualified women candidates are encouraged to apply.

Administrative Officer at The Kenya Urban Roads Authority (KURA) in Nairobi, Kenya

Administrative Officer at The Kenya Urban Roads Authority (KURA) in Nairobi, Kenya

KURA/HR&A/12/002 JG 5 (2 POSTS)

The Kenya Urban Roads Authority (KURA) is a State Corporation under the Ministry of Roads established by the Kenya Roads Act, 2007 with the core mandate of management, development, rehabilitation and maintenance of all public roads in the cities and municipalities in Kenya except where those roads are national roads.

As the leading Government Agency with the above mandate, we wish to competitively fill the above position with suitably qualified Kenyans as follows:

The successful candidates will report to the Senior Administrative Officer.

Job Summary

To effectively manage, coordinate and administer all the administration and management support functions and policies relating to employees, so as to ensure enhanced productivity.

Key Responsibilities

• Setting up and monitoring effective administrative systems
• Coordinate the Authority’s operational and logistics, including transport and communication services
• Overseeing safety and security matters, including putting in place appropriate measures to deal with emergencies
• Ensuring un-interrupted availability of essential services such as water, electricity and telephones
• Assisting in coming up with and overseeing actions to improve service delivery
• Assisting in networking with partners to engender support to the Authority
• Coordinate responses to emergencies like employees’ safety, electricity failures, water leakages, defective locks, doors etc with the approved service providers.

Qualifications and Skills:

• Bachelor’s Degree in Business related field from a recognized University
• Diploma in Business Management/Administration studies
• Membership to relevant professional body essential
• Minimum 3 years relevant working experience
• Strong interpersonal skills
• Proven communication skills
• Be a Team player
• Culture Change Agent
• Computer proficiency
• Critical time management skills
• Rounded experience and knowledge of employment laws, procedures and policies
• Ability to interpret, find solutions and to communicate employee concerns

The successful candidates may be required to work either at the Headquarter Offices or any of the Regional Offices as the case may be.

Only candidates who meet the set criteria should submit applications together with their updated CVs including details of their day time contacts, current and expected remuneration, notice period required to take up appointment where successful, names and contacts of three referees, while at the same time attaching copies of all certificates and testimonials to be hand delivered or mailed so as to reach the Director General at the address below not later than 18th October, 2012.

All envelopes/applications should have the respective job reference number clearly marked.

Only short listed candidates will be contacted.

The Director General
Kenya Urban Roads Authority (KURA)
IKM BUILDING, Bishops Road
P.O. Box 41727-00100, GPO, NAIROBI

Important notice:

Only shortlisted candidates will be contacted and canvassing will result to automatic disqualification.

KURA is an equal opportunity employer and is committed to achieving work force diversity in terms of gender and culture.

Persons with Disabilities are highly encouraged to apply

Programme Manager, REACH Project at Health Poverty Action in Kenya

Programme Manager, REACH Project at Health Poverty Action in Kenya

Closing date:  19 Oct 2012

Health Poverty Action (HPA), formerly Health Unlimited, works with some of the poorest and most marginalised communities in Africa, Asia and Latin America, often in very difficult environments. We work to enable these communities to achieve improvements to their health, promoting this as one of their fundamental human rights.

The Programme Manager will responsible for managing Realising maternal And Child Health rights in difficult environments (REACH) Project, a cross-border initiative that covers Dollo Woreda, Ethiopia and Mandera District, Kenya. The REACH programme aims at improved health outcomes for pastoralist mothers and children in Ethiopia and Kenya towards the achievement of MCH related Millennium Development Goals (MDGs). Through strengthening the capacity of local partners it aims at facilitating MCH service delivery, information and advocacy for to pastoralists living along the border in Dollo Ado District in Ethiopia and Mandera West and Mandera Central districts in Kenya

The post holder, answerable to the Area Program Manager (APM), will provide overall management of the Ethiopia–Kenya Cross border REACH Programme, represent HPA in the promotion of excellent relationships with other stakeholders and maintain good internal communications both with the APM and the central HPA office in London, the two local partners and with project staff.

We want hear from you if you have at least 5 years experience as a health and/or development manager, preferably in Sub-Saharan Africa; if you have significant proven development programmes experience with governments, INGO, NGOs, related to health; if you have proven skills in Project Cycle Management; have excellent communication skills - with an ability to communicate with tact and diplomacy and to manage conflict; if you are committed to working with marginalized communities, and you are fluent in English.

How to apply: 
For a detailed job description and to download the application form please visit www.healthunlimited.or.ke

Please email the completed application forms to jobs@healthunlimited.or.ke. The email subject line should include the following: REACH Programme Manager

Closing date for applications: Friday, 19 October 2012

Area Coordinator at Concern Worldwide in Kenya

Area Coordinator at Concern Worldwide in Kenya

Closing date:  12 Oct 2012

The Area Coordinator is the focal person in coordinating and overseeing Concern’s operations in Marsabit County and the point of contact for the County Administration. More specifically, the person is responsible for representing Concern in the County, coordination and networking, liaison with Nairobi, and systems management both within Concern and in building the system capacity of County Government and partner organisations.

Representation:

• Represent Concern in Key meetings with the UN, donors, local government, partners, civil society and community groups
• Liaise with relevant UN and Government bodies
• Actively participate and represent the Marsabit team at senior management meetings and in different forums in Marsabit.

Systems:

• Put in place functional and efficient systems (financial, logistics, procurement) to support programme delivery
• Coordinate the programme budget regionally, administration of partner grants whenever necessary, preparation/consolidation of programme budgets, monthly cash flow projections, monitor and account for expenditure, and ensure timely submission of financial reports.
• Ensure transparency and accountability is maintained in compliance with Concern’s systems and procedures and support partners in ensuring the same.
• Manage administrative systems and programme staff in the county.
• Ensure compliance with Concern’s donor requirements & government policies.

Information sharing and coordination:

• Maintain regular communication with the Country Director and technical staff in Nairobi.
• Ensure sharing of information regularly with all relevant departments to facilitate the decision making process.
• Ensure implementation of Concern’s programmes in Marsabit County is well coordinated and programmes are integrated.
• Monitor and oversee reporting according to deadlines.

Capacity Building

• Support organisational capacity building process including Strategic Plan Development of partners as and when required.
• Facilitate/build the capacity of partners in rolling out compliant systems.
• Design and implement a programme of strengthening capacity of local government (county) systems both generally and within specific sectors (health, education, agriculture, livestock etc). In particular, strengthen systems around social audit, budgeting, transparency and accountability.

Coordination

• Hold coordination meetings with programme and systems teams throughout the county at least once a month.
• Compile quarterly costed work plans for approval by the Country Director.
• Recommend cash requirements within stipulated deadlines
• Mobilise technical staff from Nairobi office to ensure the quality of the programme.

Security

• Continuously assess security situation in the County and its environs
• Provide immediate updates of any change in situation
• Advise on travel, both within the country and road travel to and from the county
• Liaise with County security authorities, NGOs and others on issues of security.
• Manage the security and safety of Concern staff

Responding to Emergencies:

• Lead Concern’s Emergency response in Marsabit as and when necessary
• Comply with Concern’s health, safety and security guidelines during emergencies

How to apply: 
Interested candidates, who meet the above requirements, should apply by sending a CV and a covering letter addressed to:

The Human Resource Manager,
Concern Worldwide,
P.O. Box 13850-00800,
Nairobi,

to the following email address: nairobi.hr@concern.net

Each application should include three referees who can validate technical expertise. Telephone contacts must be submitted with the application. The closing date for applications is Friday, 12th October 2012.

Only short-listed candidates will be contacted for interview. Those who had applied earlier need not re-apply.

Concern has a Code of Conduct and a Programme Participant Protection Policy to ensure the maximum protection of programme participants from abuse and exploitation. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Code of Conduct as an appendix to their contract of employment and conduct themselves in accordance with the provisions in these two documents.

Concern Worldwide is an equal opportunity employer

Kenya - Regional Administrator Nairobi at COOPI - Cooperazione Internazionale in Kenya

Kenya - Regional Administrator Nairobi at COOPI - Cooperazione Internazionale in Kenya

Closing date:  29 Nov 2012

Coopi is looking for a regional administrator in Nairobi. The Regional Administrator ensures the coordination, management, training and support for all administrative activities carried out at Regional Coordination level in the area (Kenya, Somalia, Uganda).

RESPONSIBILITIES

• Planning and coordination budget control:
• He/she prepares and regularly monitors the Regional Coordination budget.
• He/she monitors the sustainability of the Country Coordination and field offices under the Regional Coordination responsibility, and verifies the correct costs’ attribution/distribution;

Budget preparation and projects’ economic-financial control:

• He/she finalises and controls the budgets of those projects directly managed by the Regional Coordination, in conformity with the Regional Coordination/Milan’s Headquarters planning;
• He/she regularly identifies the economic and financial commitments necessary to realize the projects’ activities in these countries which are under the Regional Coordinator’s responsibility.

Goods Management:

• He/she verifies the sustainability and correct management of all goods owned by COOPI or by the projects, in collaboration with the Country Coordination logistics (Inventory and “CAMELOT”).

General administration monitoring and management:

• He/she supervises and controls all bank operations in the country
• He/she manages and supervises the financial movements and the funds coming from donors to the projects under the Regional Coordination responsibility (anticipations and tranches reception);
• He/she manages and controls the Regional Coordination cash safe and its expenses.

Financial reporting and audit:

• He/she controls all intermediate and final financial reports to be transmitted to the donors for all different countries, before transmitting them to Milan;
• For all those countries which have no Administrative Coordinator, he/she covers that role; He/she ensures the collection, filing and control of all vouchers related to projects which are directly managed by the Regional Coordination;
• He/she goes on support, monitoring and training missions to the countries under the coordination’s responsibility, in coordination with the Administrative Desk in Milan;
• He/she is responsible for preparing and carrying out audits conducted at Regional Coordination.

Local staff management and local and expatriate staff administration:

• He/she manages and supervises the administrators/accountants of the Regional Coordination; in coordination with the central headquarters he/she trains the country Administrators (initial and tailor-made training).

Support on procedures:

• He/she provides technical support on a correct application of the COOPI and donors’ administrative procedures to the Project Managers of all projects directly managed by the Regional Coordination, and to the country Administrative Coordinators.

Data elaboration and transmission:

• He/she produces and periodically transmits the information and data requested by the Milan’s headquarters, respecting the due deadlines.

Institutional relations:

• He/she takes care of all relations with the administrative/financial offices of the institutional donors’ decentralized delegations, at regional level.

Deadline: As soon as possible for 12 months
Duty station: Nairobi

How to apply: 
http://www.coopi.org/it/lavoroformazione/offertedilavoro/lavoro/475/

Resettlement Support Center Case Processing Assistant - Church World Service, Nairobi, Kenya

Resettlement Support Center Case Processing Assistant for Church World Service in Nairobi, Kenya

The Resettlement Support Center (RSC) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. RSC is responsible for the preparation of refugee case files for adjudication by Citizenship and Immigration Services (CIS) officers, as well as the out-processing and cultural orientation of all approved cases. RSC is administered by the Church World Service International Refugee Program (CWS/IRP) and is based in Nairobi, Kenya.

RSC seeks a qualified individual for the Case Processing Assistant position to work in the correspondence unit. The position is based in Nairobi.

POSITION DESCRIPTION:
This position is primarily responsible for providing accurate and timely case status updates to partners and refugees as well as creating multimedia materials to better educate and inform refugees and partners about the resettlement process.

The Case Processing Assistant reports directly to the Correspondence Team leader and Public Information Manager and works closely with other operations staff.

Key responsibilities include:

MULTIMEDIA PRODUCTION & CREATION:

• Contribute to the conceptualization, implementation, and creation of information campaigns
• Development & management of communications materials aimed at educating and informing refugee applicants on the resettlement process
• Know how to use audio/visual media programs to create appropriate communications materials

CORRESPONDENCE

• Receive and respond to inquiries from implementing partners and refugees in a timely and professional manner.
• Follow-up with refugee cases according to section Standard Operating Procedures.
• Any other tasks as assigned by Correspondence Team Leader and Public Information Manager, including possible rotation to other units.

Qualifications/ Experience:

• Demonstrated computer & audio/visual media skills: especially Microsoft Word, excel , outlook, Final Cut pro, Cool Edit Pro (or other sound editing software), Premiere, Adobe Creative Suite, Publisher, etc.
• Training in graphic design and visual media essential.
• Technical expertise of computer programs used to create materials is required.
• Bachelor’s degree in Communications, Visual Media, Journalism required.
• Previous experience working in development an advantage.
• Excellent verbal and written English, conversational French language skills a plus.
• Outstanding organizational and time management skills
• Ability to work under pressure and respond to competing priorities
• Ability to maintain high performance standard with keen attention to detail
• Ability to work as part of a team in a multi-cultural environment
• Ability to work under pressure and respond to competing priorities
• Ability to exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems.
• Ability to conduct oneself in a professional and courteous manner to represent the best interests of RSC.
• Ability to follow directions and implement policies and procedures from Supervisor with a positive and receptive attitude.
• Ability to work as part of a team in a multi-cultural environment in implementing the U.S. Refugee Admissions Program in Sub-Saharan Africa.

The recruitment for this position is a local hire. Applicants must be Kenyan Citizens.

How to apply:
Interested and qualified applicants should submit a letter of interest, CV and portfolio URL to The Human Resources Officer at the following e-mail address: Email: hr@cws-rscnairobi.org On the subject line, please indicate the reference code of the position, followed by your surname. This position will remain open until filled.

Admin Finance Officer - Peace Winds Japan, Dadaab, Kenya

Admin Finance Officer for Peace Winds Japan in Dadaab, Kenya


Position: ADMIN/FINANCE OFFICER
Duration: Initially 03 months (renewable)
Duty Station: Dadaab
Direct supervisor: Field Coordinator

*This position is for Kenyan nationals.

Background:
Peace Winds Japan (PWJ) is an INGO, dedicated to the support of people in distress, threatened by conflict, poverty, or other turmoil. With its headquarters in Japan, PWJ has been active in various parts of the world. From March 2012, PWJ launches a new SHELTER project in Dadaab Refugee Camp, North eastern Province, Kenya.

Principal responsibilities:

• Ensuring administrative functions are in a prompt manner.
• Maintenance of office and PWJ properties.
• Maintenance of financial accountability of PWJ programme.
• Monitoring of overall implementation process of projects.

Tasks in details:

• Updating all administrative documents in the office .
• Ensuring necessary welfare provided to staff.
• Support in all aspects of human resource management.
• Ensuring incoming and outgoing messages/packages to be delivered.
• Regular checking of PWJ properties (inclusive of stock control).
• Assisting check payment, acting bank transaction, collection of receipts, coding items and checking of voucher.
• Preparation of Monthly Financial Report.
• Preparation of Monthly salary sheet, ensuring the appropriate payment.
• Keeping receipts, records and all administrative and financial files in a safe place.
• Assist any required matters instructed by supervisor.

Knowledge and experience required:

• Sufficient experience and knowledge in humanitarian work and the administration.
• Computer literate (Word. Excel).
• Fluent English level – both spoken and written.
• Excellent communication skills.
• Ability to organize tasks simultaneously and prioritize work.
• Honest, responsible and in good physical condition to meet the job’s demands.
• Willingness to adhere to and carry out Peace Winds Japan rules.

Working hours:

• Standard working hours according to Peace Winds Japan regulations.
• A reasonable degree of flexibility is expected when and where required.

How to apply:
The interested candidates should submit a cover letter and CV (in English) to PWJ.
Email address: kenya@peace-winds.org
Ref: Application/ AFO / SURNAME No later than 11th of MARCH 2012. Only short listed candidates will be contacted.

*Note: As work permits for foreigners assigned to PWJ are limited, we are obliged to recruit for the present position a Kenyan national only.

Closing date: 11 Mar 2012

Human Resources and Administration Officer - Murang’a Water and Sanitation Company Limited (MUWASCO), Murang'a

Human Resources and Administration Officer at Murang’a Water and Sanitation Company Limited (MUWASCO) in Murang'a - Kenyan Jobs

Murang’a Water and Sanitation Company Limited (MUWASCO) is an agent of Tana Water Services Board established under the water Act 2002 for provision of efficient, reliable and economical water and sewerage services in Murang’a Municipality and its environs.

The company seeks to recruit capable and results oriented individuals to fill the following position:

Human Resources and Administration Officer

Ref: HRA/09/11

Key Responsibilities

• Ensuring the formulation and implementation of human resources strategies, policies and procedures
• Designing and implementing the Company’s training policy, guidelines and training calendar
• Facilitating the process of skills audits and maintaining an up to date skills inventory
• Designing and implementing staff welfare programmes and activities
• Organizing and implementing team building activities, culture change and guidance and counseling programmes
• Management of the company’s registry ensuring security of company’s records
• Ensuring office space is properly utilized and cleanliness is maintained at all times
• Other general administration duties

Qualifications

• A degree in Social Sciences or its equivalent from a recognized university
• A Diploma in Human resources management
• At least 4 years working experience in human resources and administration
• Strong analytical and interpersonal skills
• Age bracket of 30-45years

Applicants who are conversant with water sector reforms will have an added advantage.

Interested candidates should send their applications attaching copies of CV, certificates and testimonials indicating current remuneration so as to reach the undersigned not later than Tuesday 4th October 2011.

Applicants must indicate the reference number for the position applied for on both the application letter and envelop.

Managing Director
P.O. Box 1050 – 10200
Murang’a

Only shortlisted candidates will be contacted

Finance and Administration Officer - The African Research and Resource Forum (ARRF), Nairobi

Finance and Administration Officer at The African Research and Resource Forum (ARRF) in Nairobi - Kenyan Jobs

The African Research and Resource Forum (ARRF) is a research, data resource, reflection and policy debate institution devoted to the resolution of the governance and development issues confronting policy-makers and societies in the East African Community (EAC) and the Great Lakes Region.

ARRF wishes to fill the following position at the secretariat in Nairobi.

Finance and Administration Officer

The primary responsibilities of this position will be accounting/financial management, office administration and human resource management.


Duties and Responsibilities:

• Reporting to the Chief Executive Officer, s/he will ensure compliance and consistency with ARRF financial policies and procedures as well as contractual agreements with donor agencies.
• S/he will also prepare financial and management reports, budget and data analysis for ARRF grants as well as monitor all accounts and ensure they are updated regularly.
• Other responsibilities will include: reviewing all payments and preparing reconciliations thereof, updating the asset inventory and ensuring appropriate use of ARRF assets.
• Additionally, s/he will be responsible for ensuring external audits for ARRF projects are done in a proper and timely manner and build the capacity of all finance and programs teams to ensure effective grants management.

Requirements for the position:

• The candidate must have a Bachelors degree in Finance/Accounting and full professional qualifications in accountancy (CPA-K or ACCA).
• A minimum of 5 Years experience in finance and administration management, preferably in an international NGO, will be required.
• Experience in a research/think tank institution will be an added advantage.
• The candidate must have an in depth knowledge of and experience in computerized accounting especially quick books and excel.
• Knowledge of fund accounting and procurement will be also be required.
• Other desirable skills and attributes include strong analytical skills, ability to work under pressure and good communication skills.

To apply for this position, please send an application letter, together with an updated CV, salary history and at least three referees by e-mail, to reach us by 16th September 2011 to admin@arrforum.org

HR and Admin Manager - KBL Distributor, Ruiru

HR and Admin Manager for a KBL Distributor in Ruiru - Kenyan Jobs

Our client, a major Kenya Breweries Limited distributor located in Ruiru is looking for an aggressive lady to fill the above vacant position.

• Must have training and/or experience in handling HR related duties
• Must have training and/or experience in handling administrative related duties such as insurance, procurement, security, fleet management, processing of statutory requirements, etc
• Must have Administrative/HR related work experience at management level position
• Must have at least an advanced Diploma in HR
• Must have worked for at least 5 years in mainstream HR and Admin work
• Young and energetic
• Ready to learn
• Aggressive and with very good business acumen.
• Excellent in oral communication.
• 35 years and above.

Salary is Net of 40,000/=

If you are interested and meet the above requirements, kindly email your CV to:

Frank Management Consult Limited
Nyaku House 1st Floor,
P.O Box 5351-00200
Nairobi

Emails: frankmconsult@yahoo.com and jobsfmc@yahoo.com

Deputy Registrar Planning, Finance and Administration - Karatina University College, Karatina

Deputy Registrar Planning, Finance and Administration at Karatina University College in Karatina - Kenyan Jobs

Karatina University College, situated 15km North of Karatina town, is a constituent College of Moi University established through legal order 2010.

The College is seeking to fill the following position.

Deputy Registrar Planning, Finance and Administration - Ref: DR/2 - Grade 14 - Re-advertisement

Applicants must possess the following qualifications and competences;

• A Masters degree in Public Administration, Economics or other Management areas
• Worked for 5 years at the level of Senior Assistant Registrar in a University setting or its equivalent
• Professional qualifications such as CPS or CPA will be an added advantage
• Modern management techniques, including relevant aspects of ICT.

Terms and conditions of service:

The successful candidate will be offered a competitive remuneration package in accordance with the existing terms and conditions of service.

Mode of application

Applicants must submit three (3) sets copies of applications to the address given below so as to reach him on or before Friday 16th September, 2011 giving details of the age, educational and professional qualification, detailed work experience , present salary, telephone number and e-mail address and enclosing copies of certificates and testimonials and giving names and addresses of three(3) referees who are knowledgeable about the applicants competence and area of specialization accompanied with Curriculum Vitae and duly certified copies of certificates and testimonials.

Applicants should indicate the reference for the job they are applying for and request their referees to write directly to the undersigned.

The Principal
Karatina University College
P.O. Box 1957 – 10101
Karatina

Women Candidates are encouraged to apply.

Senior Administration Officer - Catholic Relief Services – USCCB, Kenya

Senior Administration Officer at Catholic Relief Services – USCCB in Kenya - Jobs and Vacancies

Catholic Relief Services – USCCB is the official agency of the United States Conference of Catholic Bishops for relief and development overseas. CRS supports programs in over 100 countries and works through local partners.

We are seeking suitable persons to fill the following position in response to the drought crisis in the country.

All candidates require technical competencies in the respective areas, experience in emergency programming, willingness to travel and live in field locations and a commitment to work with and support partners of CRS many of whom are Catholic institutions.

Senior Administration Officer

Ref: 2011/28

Purpose: The Administration Officer will provide overall administrative and related support services for the Daadab office and guest house as well as oversee procurement, travel and vehicle management, for the CRS Dadaab operation.

Summary of Key Responsibilities & Accountabilities

• The Officer will directly be responsible for management of administrative functions within the Dadaab operation, ensuring proper and efficient office functioning, staff accommodation and meals management, overseeing management of property, supplies, equipment, and petty cash.
• S/he is also responsible for management of all CRS facilities, utilities as well as ensuring the mail movement to and from Dadaab is efficient and effective.

Desired Qualifications, Skills and Abilities

• Diploma in Business Administration or relevant filed
• Minimum three years professional experience in office management and administration procedures, prior experience with international, bilateral or multilateral organization preferred
• Excellent interpersonal skills, must be able to interact in a mature, professional and friendly manner with local and international colleagues of differing religious and cultural backgrounds
• Should be an effectual communicator verbally as well as through writing skills.
• Medium proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.
• Able to deliver effective results, meet tight deadlines and targets.
• A professional with high personal integrity, commitment and good steward of agency resources
• Ability to work with people from diverse backgrounds

Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below mentioned by September 7, 2011.

Residents of Dadaab region are strongly encouraged to apply.

Human Resources Manager
Catholic Relief Services – Kenya Program
P.O. Box 49675, GPO 00100
Nairobi

E-mail: hr@ke.earo.crs.org

Note: Please indicate the Reference Number of the position you are applying for on the ‘email subject’ and the envelopes for those using postal address.

Only shortlisted candidates will be contacted.

Human Resource and Administration Officer - Kwale Water and Sewerage Company Limited, Kwale

Human Resource and Administration Officer at Kwale Water and Sewerage Company Limited in Kwale - Kenyan Jobs

Kwale Water and Sewerage Company Limited, the official Water Service Provider in Kwale County has the following vacancy.

Human Resource and Administration Officer

Will be charged with the responsibility of an effective running of the Human Resource Management division of the finance department.

Will be responsible to the Finance Manager

Key Responsibilities

• Case processing for recruitment, promotion, disciplinary and dismissal of staff.
• Maintain accurate personnel record
• Carrying out timely monthly payroll reconciliation
• Ensuring strict adherence to statutory provisions and the employment Act 2007
• Attend to staff matters and nurture cordial and conducive working environment

Qualifications

• Must have Degree in Social Sciences from recognized university OR
• Must have Higher National Diploma in Human Resource management from a recognized University or college.
• Must have at least 3 years experience in similar or higher position in a reputable organization.
• Must be highly computer literate
• Must be 30-45 years of age.

Attractive remuneration will be offered to the successful Candidates.

If you do not hear form us by 30th September 2011 consider yours self unsuccessful.

Female candidates are encouraged to apply.

Applications to be sent to

The Managing Director
Kwale Water and Sewerage Company Limited
P.O. Box 18-80403
Kwale

So as to reach us not later than 4.30 p.m. 14th September 2011.

(Canvassing will lead to automatic disqualification)

Sub Branch P&C/Administration Officer - World Vision International, Kenya

Sub Branch P&C/Administration Officer at World Vision International in Kenya - Jobs and Vacancies

Country: Kenya
Location: Sub Branch
Closing Date: September 6th 2011

Purpose of the position:

To support the Sub branch staff with P&C and Administrative functions so as to enhance service delivery of Sub branch offices and ensuring smooth flow of work.

Work closely with the P&C NO to provide HR support to the Sub Branches.

Qualifications:

Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Minimum of a Degree in Human Resource management
• Certification in Business Administration or Secretarial Studies
• Computer Literate in Microsoft Office Packages.
• Working experience of at least three years in a busy NGO
• Self motivated person
• An excellent communicator
• A good team player

Job Details

For more job details, visit http://goo.gl/9zqWD

How to Apply

All application letters and detailed CVs together with names of three referees, should be sent to reach the undersigned not later than September 6th 2011.

Director

People and Culture

World Vision Kenya

Nairobi, Kenya

Email: recruit_kenya@wvi.org

Please indicate clearly on the subject line the position you are applying for.

Only short-listed candidates will be contacted.

Disclaimer: World Vision Kenya has not engaged any recruitment agencies in this recruitment process, neither are we charging any fees to potential employees for job opportunities.

Administration Finance Officer Warrap for Intermón Oxfam, South Sudan

Administration Finance Officer Warrap for Oxfam in South Sudan - Jobs in South Sudan

Reporting hierarchically to the Field Manager and functionally to the Finance and Administration Manager in the capital Juba, the Finance and Administration Officer will support the humanitarian operations through activities related to administration, finance and staff management on the field.

Key Responsibilities:

• Supporting the Managers of the Program in the preparation and follow-up of the budget
• Prepare and do the follow-up of the program's financial agreements and contracts
• Manage all the staff administration (contracts, holidays, taxes and social security, health insurance policies, etc.)
• Make sure all local laws are applied in terms of HR management
• Manage the financial administration conducting monthly closings
• Recruit local staff when delegated by Headquarters
• Follow-up of all incidents related to staff and to financial aspects on the field
• Make sure that all purchasing norms and procedures for IO and co-financers are respected
• Responsible for all project payments to the staff as well as to providers, and of the maintenance of the documents justifying all payments
• Control of field cash balance and banks
• Guarantee the security of the money on the field
• Elaborate monthly previsions for treasury
• Follow-up of housing and office rent contracts and the related monthly bills
• Elaborate the human resources data base monthly

Experience and Skills

• A minimum experience of 2 years in a similar position in Humanitarian Program.
• Experience in staff administration on the field
• Languages: Proficient in English
• Knowledge of SAGA is necessary.
• Result orientated and organisational capacity
• Team work and collaboration.
• High flexibility and adaptation to change in complex environment.
• Immediate availability for 6 months

Working Conditions

Contract of employment: until 30/06/2012
Salary: According to the Intermón Oxfam's country salary scale (lodging payed by IO in a guest house) + per diem
Social benefits: Medical, life and accident insurance and children benefit.
Holidays: 27 working days per year 2011
R & R: 5 days every 10 weeks + allowance
Working place: Lunyaker, Warrap State-South Sudan

Non accompanied post

Incorporation date: Mid Setember 2011

Interested candidates must send their CV also by email to humanitarianstaff@intermonoxfam.org indicating the position and reference until 11th September 2011

Field Finance & Administration Officers - VSF Germany, Marsabit and Lokichoggio

Field Finance & Administration Officers at VSF Germany in Marsabit and Lokichoggio - Kenyan Jobs

FIELD FINANCE & ADMINISTRATION OFFICERS- (2)

VSF Germany,
Piedmont Plaza,
Off Ngong’ Road,
2nd Floor,
P.O Box 25653 - 00603
Nairobi,
Kenya

Email: admin_hr@vsfg.org

Background:

VSF Germany is an international Non Governmental Organization, providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. In the region, VSF Germany implements activities in southern Sudan, Kenya, Somalia, Tanzania and Ethiopia.

With support in animal health, agriculture, marketing, food safety but also with developing the capacity of communities and governmental institutions or initiating peace and conflict resolution we work towards food security and strengthened livelihoods of pastoralist communities.

VSF Germany seeks to recruit two qualified and well experienced Field Finance & Administration Officers to support the financial project management of projects in Marsabit & Lokichoggio, Northern Kenya. These positions are Field based.

Key responsibilities:

• Provide financial, logistical & administrative support to the projects
• Implement donor financial regulation in funds management at the field level.
• Manage the Projects finance and oversee all local procurement ensuring that donor and Organization’s policies are adhered to. Manage the project petty cash, keeping records of all field financial transactions.
• Submit monthly returns to the regional office.
• Prepare and manage cash flow projections.
• Support Program Managers and field staff in drafting budgets, preparing field documentation, and submission of field returns.
• Manage contracts with 3rd parties and supervise services rendered to the projects.
• Posting of transactions into the computerized accounting system (Navision).
• Supervise junior Staff as appropriate.

Qualifications, Experience, Attributes & Skills required

• University degree in Finance or Business studies and CPA Part II
• Proficiency in Office computer packages (word, excel) & experience in specialized accounting software.
• Knowledge of Navision an added advantage.
• 3 years minimum work experience in finance.
• Experience in a humanitarian or other International NGO
• Understanding of International Donor Regulations desirable.
• Practical knowledge of Donor rules & regulations shall be an added advantage.
• Previous field level experience desirable
• Good communication both oral & written.
• A team player with good organizational skills.

Interested and qualified candidates should submit an application letter and CV to: postal address or via email address given above. Indicate on the subject the Job Title. Only short-listed candidates will be contacted for interviews. Closing date for receiving applications is 31st August 2011, on or before 16.00hrs.

Administration & Operations Specialist - Chemonics/Kenya Pharma, Nairobi

Administration & Operations Specialist at Chemonics/Kenya Pharma in Nairobi – Kenyan Jobs

Chemonics/Kenya Pharma is a USAID funded project that seeks to establish and operate a reliable, sustainable pharmaceutical supply chain management system. Its aim is to forecast, procure, store, and distribute drugs, supplies, and equipment needed for the care and treatment of persons with HIV / AIDS in Kenya.

Chemoics/Kenyapharma has the following vacancy.

ADMINISTRATION & OPERATIONS SPECIALIST

Position Description:
The Administration & Operations Specialist will work closely with the HR Specialist and the Logistics Officer. He/she will assist the Operations Director in ensuring timely provision of project administrative and operational services to support the implementation of Kenya Pharma project, including in the areas outlined below:

Specific Duties & Responsibilities;

• Compliance: Assist the Operations Director in ensuring that the Nairobi and field offices function according to Chemonics policies and procedures, USAID regulations and GoK laws, regulations and practices;
• Assist the HR Specialist in ensuring that all aspects of Human Resources Management are undertaken in compliance with USAID, Chemonics and GoK regulations;
• Inventory Management: Developing and maintaining a detailed inventory record of all project resources, including tracking any new additions, write-offs/disposals, movement across offices (and officers), tagging and periodic physical verifications;
• Managing office consumables. He/she will monitor the usage of supplies and consumables (toners/stationery, etc) ensuring these are expended judiciously and avoiding any stock-outs;
• Physical facilities management: Manage the leasing and maintenance of offices and residences used by the project, both in Nairobi and in outer provinces;
• Filing: Oversee the management, development and maintenance of an up to date filing system in electronic and hard copy format for technical, financial and administrative documents and will also assist in the conduct of non-financial file audits of all project offices

Qualifications

• Bachelor of Commerce, or related business Degree from a recognized University (or equivalent combination of education and relevant work experience).
• Experience working with US Government grants. Good knowledge of USAID rules and regulations.
• Above average functional knowledge of Excel and Ms.Office

Send your CV and cover letter with three professional referees to recruit@kenyapharma.org not later than 30th August, 2011. Please include position title in the subject line of the email.

For a more comprehensive scope of works for this position, visit www.kenyapharma.org/about_us/careers

Administrator/Finance & Administrative Advisor SHO Partner Support Unit, Moyale

Administrator/Finance and Administrative Advisor SHO Partner Support Unit in Moyale - Kenyan Jobs

For the field office in Kenya, Moyale, Cordaid is looking for an Administrator / Finance and Administrative Advisor SHO Partner Support Unit

Country: Kenya
Duty station: Moyale
Vacancy number: 14/11

Introduction

The people who live in arid and semi-arid areas in Kenya and Ethiopia are vulnerable to disasters of various kinds. They are subject to cyclic drought, with each episode of drought finding them more vulnerable to its effects. To reduce the vulnerability of these communities to the negative impacts of drought, Cordaid supports emergency response and preparedness, rehabilitation and mitigation and as such employs the Drought Cycle Management (DCM) and Community Managed Disaster Risk Reduction (CMDRR) approaches in planning and implementation of drought management and Disaster Risk Reduction programs in these areas. With this approach, Cordaid links development and emergency aid. In this framework Cordaid has several projects with local partners to increase the resilience of local communities Presently the Drought in the Horn of Africa has further deepened and the Emergency interventions of Cordaid are extending, both with the partners already working in the CMDRR and Emergency programmes as well as other Cordaid partners working in this region. Funding for this extension will be coming from the SHO. This will be a considerable programme, therefore also for this programme a special Partner Support Unit will be set-up based in Moyale. Within this unit two posts will be created, including an Administrator.

Position and responsibility

The Administrator reports to the regional DRR Programme Coordinator of Cordaid in the Horn of Africa based in Addis Ababa.

General objective of the posting

To advise, support and strengthen Cordaid partner organisations in the field of financial management and administration, for their emergency response and recovery and rehabilitation projects.

Specific objectives

Financial administration of projects:

• Maintaining a financial overview regarding facilitating agencies' projects, monitoring their financial administration, expenditure and reporting.
• Assessing and monitoring the financial aspect of projects from the budget proposal till the stage of final reports. This also includes keeping the project database and files containing data on reports complete and up-to-date; indicating special details in counterpart reports and informing facilitating agencies accordingly; estimating actions required, on the basis of payment orders, for the execution of payments to facilitating agencies. Payment requests:
• Analyzing and verifying all project payment requests prior to submitting them to Cordaid HQ. Financial management of executing agencies:
• Strictly monitoring financial, administrative and logistical management and expenditures of executing agencies (through assessing reports and regular field visits).
• Accompanying and guiding these agencies in such a way that they financially administer their organisation and project themselves and meet reporting requirements.
• Improving financial and administrative capacity of the agencies, including procurement and logistics, for effective and efficient implementation and management of the project conform donor requirements. Responsible for daily management of PSU. Monitoring security situation. Faciliation of visits from Cordaid colleques (regional as well as HA) and external visitors (donors, press, etc) Representation in networks:
• According to the need, represent the PSU in networking meetings at the district level.

Qualifications

• University degree and professional accounting qualifications of at least CPA II.
• Minimum of 4 years experience in project accounting.
• Experience in accounting for Donor funding.
• Experience in financial planning, monitoring and reporting, meeting donor requirements.
• Knowledge on procurement procedures and logistics.
• Social skills for management of relationships with local partners and for accompaniment and guidance of partners in financial management and accounting of their activities.
• Proven ability to communicate at professional level and to work within a team.

Specifics of station

This is a non-accompanied posting. Living conditions are basic and sometimes harsh with security protocols and guidelines.

Contract information

The contract period is for 6 months starting as soon as possible, with a possible extension to one year. We offer a Cordaid contract with a competitive salary and a benefit package which includes R&R, a comprehensive insurance cover, social security and pension contribution and a holiday allowance.

Further information & how to apply

For additional information, please contact mrs Josée van der Beek, Recruiter. Phone: +31 70 3136 300.

Applications including a motivation letter and extensive CV in English, including the contact details of at least three professional references, should be forwarded before 4 September 2011 under reference of the vacancy number. Please note that only short-listed applicants will be contacted for this position, that applications will be reviewed on a regular basis in the meantime and that given the necessity to fill this position as soon as possible, we may offer this post before the closing date. An assessment will be part of the procedure.

Please note that we accept applications through our website only: www.cordaid.nl (>English>Vacancies)