Reports To: Project Director
Job Summary:
The Finance and Administration Manager will be responsible for the management of all the projects internal finance systems. In addition s/he will be responsible for the accurate budget monitoring and reporting between Boston, and the Nairobi office.
Key Responsibilities:
- Prepare and provide oversight on the preparation of all project field accounts system, including review of transactions for coding accuracy
- and appropriateness of documentation and ensure timely monthly reporting to JSI/Boston;
- Ensure timely close-out and submission of field accounts to JSI/Boston;
- Prepare budgets, monitor expenditures on a daily/monthly basis, and prepare financial reports for the Project Director, JSI/ Boston, and the Kampala office as required;
- Develop approaches to contain costs, improve cost effectiveness and streamline financial management;
- Supervision and management of the Nairobi-based NuPITA finance and administration team (estimated 3-4 persons) to ensure efficient office operations;
- Advise project staff on USG rules and regulations and project internal controls to ensure compliance during project implementation;
- Ensure that staff timesheets are filled out appropriately and are submitted on time;
- Review monthly payroll records;
- Ensure compliance with country employment and tax laws;
- Review all travel advance requests and reimbursement requests for USG compliance;
- Liaise and work with the NuPITA Finance Manager in Kampala to ensure overall consistency of reporting and financial management
- standards;
- Liaise and work with the Kampala-based Operations Manager in regards to logistics and procurement activities;
- Coordinate with finance and management staff from other JSI projects in the same office to establish consistency in practices in
- accordance with JSI policies;
- Any other duties that may be assigned.
Required Qualifications:
- A University degree in Commerce, Accounting or Business Administration (Finance or Accounting option) from a recognized university or its equivalent; and
- Possession of a postgraduate qualification or professional qualification such as ACCA, CPA or CIMA is an added advantage.
Experience:
- Computer literate, proficient with Excel and computerized accounting packages, working experience of QuickBooks, is an added advantage;
- A minimum of five years of progressively responsible experience in professional accounting and financial management;
- Experience in employee supervision; and
- Solid understanding of USAID policies and regulations.
Skills and Characteristics:
- Strong interpersonal and communication skills;
- Excellent problem solving and analytical skills;
- Attention to detail and multitasking ability;
- Result- and team-oriented, honest and of high integrity; and
- Able to work with minimum supervision.
