Competition Notice: LE-04 Registry Mailing Clerk
2012-Immig-09
Notice is hereby given of a competition for staffing of a Registry Mailing Clerk position on an indeterminate basis, and to establish a pool of eligible candidates valid for one year.
The staffing process will consist of a review of all applications and CVs to ensure that the applicants have demonstrated that they meet the screening requirements stated below.
Selected candidates will be invited for a written exam to assess essential and desirable skills/qualifications, and successful candidates of the exam will be convoked for an interview to evaluate the candidate’s suitability for the position.
To: Internal/External Applicants
External candidates: [pls note that it is our policy to pay recruits at the minimum of the salary range for the level]
Section: Immigration
Title: Mailing Clerk
Level: LE-04
Supervisor: Registry Supervisor
Summary of Duties:
- classifies, attaches, distributes and tracks incoming immigration correspondence,
- processes and coordinates packages for outgoing correspondence, including coordination with courier companies,
- creates electronic files for immigrant and non-immigrant applications, and prepares corresponding paper files for further processing, and
- performs other clerical duties as required.
Screening Requirements:
Education:
- Graduation from a recognised university or Diploma in business/secretarial studies, OR
- An acceptable combination of education, training and work experience
Language:
- Fluency in English is required.
- Ability to communicate orally in French, Swahili and other East African languages is desirable.
Experience: Previous work experience in a computerized office environment would be an asset.
Rated Qualifications:
Knowledge:
- General office procedures and practices.
- Software packages such as Windows, Microsoft Outlook, and Microsoft Office.
- Knowledge of Canadian (or similar) immigration policies and procedures is an asset.
- Knowledge of local laws and customs is an asset.
Abilities:
- Strong organizational, planning and time management skills
- Effective communication skills (verbally and in writing) in English.
- Able to establish effective working relationships with colleagues and supervisors
- Able to adapt quickly to procedural and technological changes
- Able to enter data quickly and accurately into a computer system
Personal Suitability:
- Discrete and reliable with good integrity and judgment *these qualities will be tested and rated during the competition process.
- Flexible, works well under pressure, and a self-starter.
- Comfortable in a fast paced, deadline oriented environment.
Assets: A working knowledge of French.
Conditions of Employment:
- Ability to obtain the required Reliability Status (security check).
- Canadian or Kenyan citizenship or valid work permit in Kenya
To Apply:
Applications must be submitted by 16:00, 22nd October, 2012, via email.
Candidates must demonstrate in writing that they meet the screening requirements by submitting their CV under a covering letter to:
Ref: 2012-Immig-09
Email: nairobi.competitions-concours@international.gc.ca
The results of this competition may also be used to establish a pool of qualified candidates to staff similar openings in the Immigration Section which might arise in the 12 months following the completion of this competition.
