Logistics & Security Officers at Adeso (formerly Horn Relief) in Kenya

(3 Positions)

Closing date:  31 Oct 2012

ORGANIZATIONAL CONTEXT

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan. Our current donor portfolio includes the European Commission, USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among others.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION PURPOSE

This position is for overall logistic and security management of Adeso’s work in Wajir,Isiolo and Turkana under the USAID funded project, Resilience and Economic Growth in the Aid Lands-Improving Resilience Project in Kenya REGAL).

SPECIFIC ROLES AND RESPONSIBILITIES

Logistics Management

• Ensure correct procedures are followed for receipt, storage and dispatch of goods.
• Ensure that all program staff have appropriate logistics request forms and are aware of relevant logistics systems.
• Manage all logistics staff (assistant logistician, drivers, store keeper, radio operator, office boy, mechanic, guards) and conduct regular meetings to ensure good co-ordination and that staff have the tools necessary to carry out their work.
• Hire suitable applicants for logistics staff positions as required, in consultation with Program Manager/Field Coordinator and Adeso Regional Logistics Manager.
• Hire and organise casual staff as required, agreeing in advance on payment according to the market rates.
• Complete monthly logistics report and submit to Program Manager and Regional Logistics Manager.

Transport

• Responsible for the upkeep, repair and general mechanical safety of each vehicle.
• Manage the drivers and ensure they carry out their duties. Ensure each vehicle has designated driver.
• Manage mechanics and mechanical issues.
• Ensure that each vehicle is serviced at 3500KM while keeping accurate and up-to-date records of repairs (including parts replaced) and servicing.
• Ensure that the service sticker is fit in cab to remind drivers of next service due.
• Ensure each vehicle has a functional first aid kit, fire extinguisher, jack, wheel-brace and spare wheel at all times.
• Purchase quality and competitively priced spare parts.
• Maintain an accurate stock take of tools, spare parts and equipment according to Adeso guidelines.
• Ensure that the generator is in good working condition and regularly serviced. Complete a monthly report on fuel consumed, hours run and any maintenance carried out.
• Co-ordinate all transport for departments and ensure that security measures are strictly observed. Maintain a vehicle movement board.
• Maintain stock of fuel for generators and vehicles to provide reserve when fuel is scarce. Ensure fuel stock is physically secure, does not represent a fire hazard and that strict stock control is observed through use of fuel issuing records. Ensure fuel stock is rotated.
• Complete a monthly fuel report of fuel and oil consumed, distances travelled by vehicles and an accurate figure for fuel consumption for the vehicles according to Adeso guidelines

Communications

• Ensure regular radio checks with vehicles, field sites and with Northern Kenya are carried out and correct radio protocols are observed.
• Ensure all vehicles travelling have at least one means of communication, whether CODAN radio (HF), VHF radio or Thuraya.
• Manage the radio operator.
• Keep register of all communications equipment.

Inventory & Storekeeping

• Ensure all goods received are checked against a delivery docket and that a signed copy is returned to the respective offices in Northern Kenya, listing any items damaged or missing.
• Ensure Adeso Goods-In docket is completed for all goods received and that stock cards are updated for all items to be stored.
• Manage all stores/warehouse ensuring that strict stock control is maintained, store is physically secure, clean, in good conditions and appropriate for materials being stored.
• Manage storekeeper, monitoring his/her performance through regular spot-checks on recorded stock and accuracy of stock records. Complete a monthly stock report for submission to the Program manager
• Ensure Fixed Asset Register is kept up-to-date and submitted to Country Head Office as required.
• Ensure local inventory records are maintained of all Adeso assets, including communications equipment, IT equipment, office and living area furniture and equipment.

Facilities Management

• Responsible for the security of the compound.
• Manage guards and ensure they fulfil their duties.
• Ensure compound is kept in a good state is tidy and meets the basic requirements for staff comfort.

Procurement

• Local purchasing: manage logistics float cash, ensuring receipts are retained and returned to finance for small purchases; for any procurement over $1250 ensure 3 quotations are obtained and that the Program Manager’s written authorization is recorded; maintain updated list of local suppliers and prices.
• Maintain the correct level of stocks necessary for running of program.
• In case goods cannot be procured locally or are extremely expensive prepare orders to country head office with the correct coding from Finance and authorization from the Program Manager and to be sent to respective office in Northern Kenya. Stay in regular contact with logistics to monitor all requests made.
• Ensure all purchases are backed-up with the correct paperwork according to Adeso logistics and finance requirements.

General

• Co-operate with all members of the Adeso team and develop a good working relationship with all staff.
• Carry out duties responsibly and act in a professional manner at all times, especially when managing staff.
• Keep the Program manager aware of any difficulties or problems encountered.
• Carry out any other duties as assigned by the Program Manager

Guards/Security

• Carry out daily supervision of guards at storerooms and the office ensuring that there is always a guard on duty.
• To prepare, in cooperation with the head guard, a guard roster.
• To provide Logistics Manager with a regular update on the security situation when required.
• To provide the Country Director with regular updates on the security situations – mandatory.
• Keep abreast of the security situation in Northern Kenya field offices
• Represent Adeso in NGO security meetings
• Provide security briefing to Adeso staff on arrival to the Northern Kenya field office.

Stock control

• Maintain a record of stock in Adeso stores (includes GRN, DN, SR, internal requisitions and stock cards).
• Carry out weekly, monthly and quarterly stock checks and share reports with Adeso Regional Logistics Manager.
• Prepare stock movement reports weekly and monthly.
• Ensure that Adeso stocks are properly stacked, registered and the storerooms are clean at all times.

Other

• Undertake any other duties that may be requested by the Regional Logistics Manager.
• Liaise with Regional Logs Manager and Regional ICT Manager with regard to system requirements and operability

SKILLS AND QUALIFICATIONS

• Previous work experience with an NGO is highly desirable
• Knowledge of supply chain Management – advance or higher diploma or degree in purchase and supply is mandatory
• Computer literate – Word and Excel
• Good spoken and written English
• Good personal recommendations.
• Knowledge of local dialect is mandatory

How to apply: 

APPLICATION PROCESS

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org, quoting the position location in the email subject matter, by 31st October 2012 Each application should be addressed to the Human Resources Manager and include the following:

• An updated CV; and
• An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed.

Only short-listed candidates will be contacted. Adeso is an equal opportunity employer

Area Coordinator at Concern Worldwide in Kenya

Area Coordinator at Concern Worldwide in Kenya

Closing date:  12 Oct 2012

The Area Coordinator is the focal person in coordinating and overseeing Concern’s operations in Marsabit County and the point of contact for the County Administration. More specifically, the person is responsible for representing Concern in the County, coordination and networking, liaison with Nairobi, and systems management both within Concern and in building the system capacity of County Government and partner organisations.

Representation:

• Represent Concern in Key meetings with the UN, donors, local government, partners, civil society and community groups
• Liaise with relevant UN and Government bodies
• Actively participate and represent the Marsabit team at senior management meetings and in different forums in Marsabit.

Systems:

• Put in place functional and efficient systems (financial, logistics, procurement) to support programme delivery
• Coordinate the programme budget regionally, administration of partner grants whenever necessary, preparation/consolidation of programme budgets, monthly cash flow projections, monitor and account for expenditure, and ensure timely submission of financial reports.
• Ensure transparency and accountability is maintained in compliance with Concern’s systems and procedures and support partners in ensuring the same.
• Manage administrative systems and programme staff in the county.
• Ensure compliance with Concern’s donor requirements & government policies.

Information sharing and coordination:

• Maintain regular communication with the Country Director and technical staff in Nairobi.
• Ensure sharing of information regularly with all relevant departments to facilitate the decision making process.
• Ensure implementation of Concern’s programmes in Marsabit County is well coordinated and programmes are integrated.
• Monitor and oversee reporting according to deadlines.

Capacity Building

• Support organisational capacity building process including Strategic Plan Development of partners as and when required.
• Facilitate/build the capacity of partners in rolling out compliant systems.
• Design and implement a programme of strengthening capacity of local government (county) systems both generally and within specific sectors (health, education, agriculture, livestock etc). In particular, strengthen systems around social audit, budgeting, transparency and accountability.

Coordination

• Hold coordination meetings with programme and systems teams throughout the county at least once a month.
• Compile quarterly costed work plans for approval by the Country Director.
• Recommend cash requirements within stipulated deadlines
• Mobilise technical staff from Nairobi office to ensure the quality of the programme.

Security

• Continuously assess security situation in the County and its environs
• Provide immediate updates of any change in situation
• Advise on travel, both within the country and road travel to and from the county
• Liaise with County security authorities, NGOs and others on issues of security.
• Manage the security and safety of Concern staff

Responding to Emergencies:

• Lead Concern’s Emergency response in Marsabit as and when necessary
• Comply with Concern’s health, safety and security guidelines during emergencies

How to apply: 
Interested candidates, who meet the above requirements, should apply by sending a CV and a covering letter addressed to:

The Human Resource Manager,
Concern Worldwide,
P.O. Box 13850-00800,
Nairobi,

to the following email address: nairobi.hr@concern.net

Each application should include three referees who can validate technical expertise. Telephone contacts must be submitted with the application. The closing date for applications is Friday, 12th October 2012.

Only short-listed candidates will be contacted for interview. Those who had applied earlier need not re-apply.

Concern has a Code of Conduct and a Programme Participant Protection Policy to ensure the maximum protection of programme participants from abuse and exploitation. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Code of Conduct as an appendix to their contract of employment and conduct themselves in accordance with the provisions in these two documents.

Concern Worldwide is an equal opportunity employer

Transport and Customs Officer - Nairobi Supply Centre at MSF - Holland in Nairobi, Kenya

Transport and Customs Officer - Nairobi Supply Centre at MSF - Holland in Nairobi, Kenya

Organization: MSF OCA - Nairobi Supply Centre
Position: Transport and Customs Officer
Unit: Logistics
Duty Station: Nairobi

Purpose of the position To successfully process transport and custom related operations for MSF OCA Nairobi Supply Centre.

Major Duties and Responsibilities Customs:

• Be responsible for the preparation of import/export and transit documents following the Kenya customs regulation and laws.
• Receive international cargo and process outbound cargo from Nairobi to regional MSF missions;
• Liaise with the field in regards to export documents and make sure the documents are endorsed on time;
• Manage MSF interests (in the TG and others) through stock inventories and monitoring of stock requests;
• Maintain an update guideline of customs procedures in Kenya;
• Liaise with relevant authorities concerning custom and transport issues;
• Together with the General Manager is the overall responsible for all customs issues; Transport:
• Receive and process transport request
• Take the overall responsibility of loading and offloading trucks at the warehouse
• Responsible for the necessary paperwork (freight manifest, packing lists, insurance, donation certificates, etc.);
• Receive, check and forward transport related invoices.

Knowledge, Skills and Experience

• Proven experience in transport & custom management, preferably within humanitarian organizations
• Sound knowledge of customs procedures, applicable laws and regulations;
• Demonstrable familiarity with the KRA and related laws, procedures and practices;
• Confirmed knowledge of KAA and KPA procedures, regulations and related laws;
• Strong negotiation skills and diplomatic attitude;
• Excellent computer skills mainly in Microsoft office (word, xls and access);
• Well organized and able to prioritize workload, using initiative when appropriate;
• Able to cope with stress;

Closing date: March 9 2012.

Application by post to:

MSF
P.O. Box 5659-00506,
Nairobi,
Kenya

Application by e-mail to: nsc-med@oca.msf.org

Only candidates short-listed for an interview will be contacted.

Logistician – Administrator Garissa - Handicap International, Garissa

Logistician – Administrator Garissa for Handicap International in Garissa - Kenyan Jobs

Closing date: 05 Oct 2011

We are searching for :a Logistician – Administrator Garissa.

COUNTRY : Kenya
CITY : Garissa
Starting date: ASAP
Closing date for application : 05/10/2011
Length of the assignment: 2 months, with possibility of extension.
Advertisement reference: SURMANE/Firstname/LogAdminGa/Kenya

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association: http://www.handicap-international.fr/en/s/index.html

Through its Emergency Response Department (ERD), created in 2006 after the merge with Atlas Logistique, the organization is committed to: Provide an adequate response to major natural disaster and conflict situations, anywhere in the world as much as possible within 72 hours; Provide assistance to vulnerable groups (refugees, IDPs, persons with injuries, elders, children, etc.) affected by a crisis and maximize the number of beneficiaries. Within vulnerable groups, target especially PwD and meet their specific needs; Constantly monitor chronic crises and/or conflicts to ensure preparedness for and rapid response to eventual emerging needs.

Directly linked to the Emergency Response Department of Handicap International France, the expatriate will be mandated for the following mission:

JOB CONTEXT:
Somalia, the neighboring country of Kenya, has been designed the most failed state of the world in 2011 . Due to civil conflict and drought, United Nations decided in 1992 to start an operation in Mogadishu (“Restore Hope”). In the same time, several tens of thousands people fled Somalia to Kenya. As a result of these influxes, the creation of refugee camps in the North Eastern part of Kenya has been decided and especially in Dadaab. Most of these refugees are still in Dadaab today. Dadaab is located in the east of Kenya, at about 90km from the Somalia border. The camps complex is composed by three “historic” refugee camps: Dagahaley, Ifo and Hagadera, located in a circle of 17km around Dadaab. Despite official closure of the Kenya / Somalia border by the Kenyan Government in January 2007, Dadaab refugee camps complex has received over 200,000 Somalia refugees over the past four years. Since October 2010 however, the numbers of refugees increased to over 10,000 a month, mainly because of the conflict in Somalia and since May 2011 because of the long and severe drought in the horn of Africa.

The United Nations have declared on 20th of July a situation of famine in 2 regions of Somalia and on 3rd of August 2011 it was extended to 5 regions of Somalia. The number of refugees received between January and mid July 2011 is more than 60,000. The current population in the camps is around 400,000 refugees, while the three camps (Dagahaley, Hagadera and Ifo) have a total holding capacity of 90,000 persons (30,000 each). There are about thousands of new refugees who have no where to settle and are spontaneously settling on the outskirts of the camps. The rate of registered refugees arriving in the camps should continue rising. As of the end of July 2011, an average of 1,330 persons was arriving daily in Dadaab . It is anticipated that an estimated additional 80,000 new refugees will arrive in the next months, should the rains continue to fail and aid delivery in Somalia remains restricted. The sharp increase in arrivals combined with the prevailing drought situation in the Horn of Africa is impacting more on the newly settled refugees. Indeed, during the previous months, newly arrived refugees were not taken in charge immediately at their arrival in the different camps in Dadaab, because the Kenyan Government and UNHCR did not have the capacity to register this large number of refugees daily. Therefore, refugees could not receive any basic services as food and water at their arrival in Dadaab camps, creating situations of extreme vulnerability and sometimes to deaths. Despite the presence of humanitarian stakeholders in Dadaab, the huge influx of new refugees has made it extremely difficult to deliver sufficient and efficient humanitarian assistance, especially in the spontaneous settlements (vast areas around the different camps with no existing services at all).

However, in response to the critical needs of newly settled refugees, the Kenyan Prime Minister made a public statement requesting UNHCR to open the new sites in the area and provide assistance in terms of health care, shelter, education and food. As a result UNHCR and implementing partners (IPs) decided to open two new camps (Ifo Extension and Kambioos) with an additional capacity of 180,000 refugees. The resettlement in these new camps has started on July 25 and is still under process. Regarding these facts, Handicap International has identified critical needs for the most vulnerable (especially for persons with disabilities, older and persons with serious medical conditions), such as: - access to food and safe water, - access to sanitation facilities, - access to health services, - access to adapted shelters, - access to a secure environment and protection, - access to other specific services according to their needs.

Handicap International, in the frame of its holistic approach to the most vulnerable called Disability and Vulnerability Focal Point (DVFP), proposes an immediate humanitarian response in order to cover the needs of the Dadaab camps vulnerable population. The strategy of these DVFPs is to identify most vulnerable persons (and particularly PWDs) in their community and enhance their access to basic and specific services. Because of the increased vulnerability of the new arrived refugees, Handicap International will focus its activities in the two new camps (Ifo extension and Kambioos) and in the outskirts of the three existing camps. This project, like all projects currently being implemented by the ERD, will focus particularly on extremely vulnerable individuals and their households, as these individuals often risk being excluded from assistance efforts, and given their original vulnerabilities, face additional barriers and challenges to cope and survive. The criteria of vulnerability could be enlarged according to the lack of coverage by the other actors and our financial and operational capacities. Also, HI aims to provide mainstreaming support to IPs at all levels in the emergency response. This mechanism for mainstreaming has been used successfully by HI in others emergency interventions (Haiti, Pakistan, etc).

JOB DESCRIPTION:

• Based in Garissa, the logistician/administrator will depend hierarchically on Logistics Coordinator and depend technically on administrative coordinator, and has strong functional links with the head of mission in Dadaab.
• He will ensure all the administrative, Finances and Human Resources tasks, as well as logistics tasks mainly the supply and purchase to support Dadaab according to the standard HI principles, in link with Nairobi and Dadaab.
• Ensure the good movement of material between Nairobi/Garissa and Garissa / Dadaab, and all the HI material in transit by Garissa. In accordance with the internal regulation
• Being the security security focal point in Dadaab.

MAIN TAKS OF THE EXPATRIATE

Administration

TREASURY MANAGEMENT

• Manage the cash box and report every cash movements on the cash dairy and other relevant documents
• Check cash everyday and report these transactions in petty cash statement Grant, follow and ensure reimbursement of advances using appropriate receipt formats
• Check invoices given by other departments and make sure they are correctly translated and validated
• Before giving any advance, make sure that the purchase request is valid, signed by the line manager, respecting the rules written in the expenditure commitments procedure
• Inform the Administration Coordinator if some expenditure is ineligible or suspicious
• Inform the Administration Coordinator when the cash balance is low.
• Make the payment for the staff field affected in Garissa (Salary advance, small team), in accordance with the HR officer information.
• Prepare the salary payment for the staff field affected in site location, in accordance with the HR officer .
• Prepare the weekly Cash Request with the Base Logistician.
• Send weekly cash request to Nairobi for validation

BANK MANAGEMENT

• Make cash withdrawals from the bank

BILL MANAGEMENT

• Check all bills: Eligibility Purchase process Translation? Approval signature Prepare vouchers (stick invoices on the voucher, fill the designation, fill the donor’s part and the allocation code…)
• HR MANAGEMENT (team 2-3 persons)
• Ensure the link between Nairobi office and site location for the signature of all HR - documents

Job Description

• Internal rules and regulation, Terms and conditions of engagement, Child protection code of conduct and Protection against Harassment of Women.
• Ensure that all employees are aware and understand all these HR documents
• Be part of the recruitment process if needed (in-site)
• Do induction briefing for all new members.
• Ensure staff follow up on site:
• Update employee about HI policies, salary package,
• Follow up and record staff leaves and attendance according to HI procedures
• Follow up and record all documents related to health insurance
• Compile all attendance sheet and check them
• Logistics

REPRESENTATION
Being the direct interlocutor of Handicap International towards providers and companies, for all issue related to logistics and security in Garissa;

COORDINATION
Provide logistics support to Dadaab, interms of purchases and movements follow-up (management of escorts from Garissa to Dadaab. Movements have to be expected between the different bases, especially Dadaab.

PURCHASE

• Ensure the respect of HI/Atlas (and donor if required) purchase procedure;
• Identify and plan the mission purchases in collaboration with the rest of the team (PM, HoM, Admin Co, Base Co);
• Ensure the quality of the purchase and the delivery deadlines;
• Follow up the order/purchase until delivery;
• Control the quantities ordered (loading of the trucks;
• Ensure regular purchases follow up in close collaboration with the Finance Department for down payments and monthly budget follow up.

STOCK MANAGEMENT

• Ensure the respect of HI/Atlas (and donor if required) stock management procedure; Provide regular inventory (weekly, monthly,) for the different items stored within the mission;
• Plan the stock supplying according to local constraints;
• In charge of the warehouse management and control system;
• Ensure the security and the follow up of the equipment used on the base (identification, inventory, affectation);
• Ensure the security and the follow up of the communication and IT equipments (and supplies) on the base (identification, inventory, affectation).

VEHICLE MANAGEMENT

• Ensure the respect of HI/Atlas (and donor if required) vehicle management procedure;
• Supervise the general follow up of the base vehicles (consummation checks, movement planning, etc.)
• Ensure a regular maintenance on the different vehicle of the base;
• Handle transport contract negotiation with suppliers if needed, and follow up;
• Define the more relevant means of transport for goods delivery and process the administrative formalities related to (by road, by plane, by boat, etc.).

REPORTING

• Centralize all logistics information available and consolidate a monthly report (into the proper reporting form) to be delivered to the Logistics Coordinator and administrator Coordinator.
• Provide all the rapport request by your line and technical manager.
• You provide the desk officer with a mission report and/or handover document at the end of your contract;
• Debriefing at HQ at the end of your mission (and during Home-Break).

GENERAL REQUIREMENTS
Act as a team player Report any incident to the line management Accomplish any other task which may be required by the line management

CANDIDATE PROFILE:

• Degree in Logistics recommended
• Previous experience in logistic
• Previous experience as administrative assistant or cashier
• Strong interpersonal and intercultural skills
• Ability to work under high pressure with a great level of personal organisation

REQUIRED LANGUAGE SKILLS:

• English mandatory (oral and written)

JOB ENVIRONMENT:
Based in Garissa with frequent travel throughout the country (Dadaab, Nairobi) The office is share with HI DAD . Accommodation: The expatriate will live in a hotel with all the basic needs. Security: The movements are restricted in town for security reason.

EMPLOYMENT CONDITIONS:
Volunteer: 750 or 850 Euros monthly indemnity + living allowance paid on the field + accommodation + 100% of the medical cover taken in charge by HI + repatriation insurance + indemnity for partner and children Salary: “salary bracket” gross salary/month + 457 Euros net expatriation allowance + 50% of the medical cover taken in charge by HI + repatriation insurance + indemnity for partner and children

To apply, please send your CV and a cover letter to: Mariana Echevarria HANDICAP INTERNATIONAL Direction de l’Action d’Urgence Réf : SURMANE/Firstname/LogAdminGa/Kenya. E-mail : officerh@handicap-international.org

Logistic Officer - ChildFund Kenya, Turkana & Loima

Logistic Officer at ChildFund Kenya in Turkana & Loima – Kenyan Jobs

ChildFund Kenya, a non profitable organization whose mandate is to improve the well-being of children and to enhance opportunities for the development of their potential has partnered with World Food Program – KCO and GOK to facilitate implementation of FFA project in Turkana Central and Loima Districts.

ChildFund is now seeking to engage a competent professional to undertake the roles of Logistic Officer

Key Responsibilities

• Reporting to the Project Coordinator, the Logistics Officer will work alongside the Area Finance Officer – Turkana Program Area to provide leadership on logistical issues of the project.
• S/he will prepare and submit consolidated Food Distribution plans and other related reports to the National Office.
• Draw plans for dispatches and distribution of FFA food
• Facilitate the field teams in planning and management of motor-vehicles, servicing, fuel, etc
• Coordinate with field team on status of dispatches and any pipeline/ transportation technicalities
• Work closely with WFP and the other lead Agencies on the coordination and accounting for food at the EDP and Distribution levels
• Coordinate engagement of transporters and their payments.
• S/he will represent ChildFund Kenya in stakeholders’ fora.
• Prepare monthly CP report for submission to WFP
• Preparation of monthly e-notes and FFA project budget
• Processing and coordinating suppliers payments
• Facilitating disbursement and liquidations of staff field allowances
• Promote voice of children and youth in implementation of the projects by upholding child protection policy
• Contribute to the project monitoring of performance indicators and regular reporting systems by preparing data analysis, summary sheets and reports in accordance to program needs.
• Coordinating and supervising methodologies of data collection and verification through the use of computer applications like word processing, spread sheet analysis, access programs among other utilities.
• Preparing TORs for technical staff engagement
• Preparing TORs for technical staff engagement
• Resolve Conflicts and / disagreements as they arise during project implementation and inform ChildFund Kenya National office, WFP, the DSG and Arid Lands on issues of interferences in WFP/ GOK supported programs
• Perform other duties as required, including direct responsibility for administrative/ procurement requirements for the FFA project
• Liaises with the Area finance officer and Grant Accountant to ensure the project finances arerequested and accounted for in time with Child Fund Kenya policies and procedures.

Requirements

• A minimum of a Degree, preferably Bachelor of Commerce/ BBA and/ or related relevant academic qualifications.
• At least five (5) years experience in Accounting and Logistical set-up with a reputable projects with INGO
• Knowledge and experience on emergency relief operations will be preferred.
• Proven organizational, analytical, negotiating, communication (oral and written) and training skills
• Ability to work with minimum supervision to meet strict deadlines
• Knowledge and skills on data management and reporting
• Must be computer proficient

Interested and suitably qualified candidates should send their motivation letters stating expected salary accompanied by a detailed CV with (3) three names and contacts of referees to hr@kenya.childfund.org not later than 23rd September 2011.

ChildFund Kenya is an equal opportunity employer, both women and men of integrity are invited to apply.

Only short listed candidates will be contacted.

Logistics Assistant - Handicap International, Nairobi

Logistics Assistant for Handicap International in Nairobi - Kenyan Jobs

Closing date: 7th September,2011

The Organization

Handicap International is an independent and impartial international Humanitarian organisation working in situations of poverty and exclusion, conflict and disaster.

Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

The Position

Based in Nairobi, you will locally assure the purchase of material in accordance with all HI purchase procedures. As an assistant support logistician, you will organize, centralize and file all the procurements files and ensure an efficient following of the items till the delivery.

You will also support the Nairobi logistician in all his routine jobs, including the Nairobi base management.

Hierarchical Relationships

Line manager: Capital Logistician
Line manager+1: Logistic coordinator

Responsibilities and Tasks Description

1. To purchase items needed by the programs or the logistic department

• Purchase items needed by the program and to respect Handicap international procurement procedures.
• Identify suppliers, and collect quotations, according to purchase services requests
• Ensure all the needed information are identified on the quotations
• Negotiate the price, delivery time and others terms with suppliers
• To give all necessary information on suppliers, items, to the logistician

2. Administrative compliance of purchases files

• Ensure the adequate filling of purchases files: signatures, presence and validity of the documents.
• Maintain well organized records of the orders according to the HI purchase procedures.

3. Base management

Plan the request in advance for all stock material needs in offices and accommodations.

Security

• Keeps awake of the security situation in the area of activity of the mission and the region in which it is located and transmits this information to his hierarchic superiors.
• Report any incident inside or outside the base to his immediate superior.

Required Profile

• Education: Logistic diploma

Experience

• Previous experience as an Assistant logistic
• NGO experience an asset

Skills

• Fluent English
• Swahili
• Good practice of excel and word

Personal qualities

• High attention to details
• Thorough
• Conscientious
• Reliable
• Ability to work within a team
• Ability to work under short deadlines / high pressure
• Adaptable and flexible

If you feel you are the right candidate, kindly send your application along with an up-todate
CV indicating your salary history and including 3 (three) referees with their current
contacts by email to : recruit010@handicap-international.or.ke

The email subject line should be marked: “Application for Logistics Assistant - NBI position”

For all positions please do not send your academic and other testimonials they will be requested at a later stage.

Only short listed candidates with the above qualifications and skills will be contacted.

Any kind of lobbying on behalf of applicants or canvassing will lead to immediate disqualification.

Important Notice

It has come to our attention that there are some fraudulent advertisements circulating on behalf of Handicap International. Be fully aware that Handicap International Does Not request for any fees from applicants during the application and/or induction process. Any occurrence of this kind is to be reported without delay to hrmanager@handicap-international.or.ke for further action.

Handicap International is an Equal Opportunity Employer - Females and Persons with Disabilities are encouraged to apply

Programme Logistics Manager - Handicap International, Nairobi

Programme Logistics Manager at Handicap International in Nairobi - Kenyan Jobs

Responsible to: Finance and Administration Coordinator
Closing date: 9th September 2011

The Organization

Handicap International (HI) is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

The Position

The Programme Logistics Manager is responsible for ensuring the overall running and application of logistic procedures in the program by addressing consistently daily constraints and propose adequate changes.

He/she will be responsible for :

• Coordination of the Logistics functions within the Programme
• Developing and harmonizing tools and procedures for procurement, vehicle fleet management, assets management, communication equipment and stationery-consumables…

Support and Empowerment of Logistics Team by:

• Undertaking technical assessment: Conduct periodical field visits to assess staff capacity and needs in regard to the tasks and responsibilities assigned to a position. Take part in field assessments with the project/site/department managers for opening up or starting new projects.

Monitoring and reporting

• Collecting, compiling and analysing the field logistics reports (vehicles, inventories, progress, security…) and give recommendation in support of or improvement where there is need.

Ensuring Security Management

• Under the delegated authority of the Field Programme Director, carrying out an analysis of the security context and conditions and update the security plan for Kenya programme. Provide security briefs to new-comers and visitors
• Managing National Contractors and Suppliers

Qualifications and skills required

Education and experience

• Bachelor Degree in Purchasing and Supplies Management with at least 5 years experience in logistics sector or Diploma in Purchasing and Supplies / logistics/CIPS with at least 7 years experience in logistic sector.
• Previous experience in NGO an added advantage
• At least 2 years managerial experience preferred

Attributes

• Rigorous
• Responsible
• Goal Oriented
• Organized
• Capacity to work under high pressure

Skills required

• Analytical skills
• Decision making skills
• Written communication skills
• Organizational skills

If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV indicating your salary history and 3 referees with their current contacts by email to :

recruit01@handicapinternational.or.ke The email subject line should be marked: “Application for Programme Logistics Manager position”

Only short listed candidates with the above qualifications and skills will be contacted.

Any kind of lobbying on behalf of applicants or canvassing will lead to immediate disqualification.

Handicap International is an Equal Opportunity Employer

Females and Persons with Disabilities are encouraged to apply

Logistics Officer - Intermón Oxfam, South Sudan

Logistics Officer for Intermón Oxfam in South Sudan - Jobs in South Sudan

Reporting hierarchically to the Field Manager and functionally to the Logistics Manager, the Logistics Officer will be in charge of the implementation, analyse, planning, and evaluation of the Logistics activities for the project.

General:

• Participation to the preparation, planning and response to emergencies, together with the team.
• Planning, Implementation, follow up and evaluation of the project's logistical activities.
• Management of the Logistics team at project level.
• Follow up the logistical budgets for the project.
• To make monthly reports and other necessary reports on the development of logistical activities of the project.
• Briefings to newly incorporated staff for all technical matters related to the daily routine of the project: telecommunications, the purchase scheme, how to use vehicles, etc.
• Implementing the necessary means in order to ensure security/safety of the teams, structures and equipments

Logistics:

• Management of the national logistics team: recruitment, setting objectives, coaching, evaluation
• Implementation of the project's security plan according to the security country guidelines and under the supervision of the Field Manager. Implementation and Management of:
• Supply Chain at Project level
• Equipment follow up, maintenance, safety
• Vehicle fleet (maintenance, movements plans, safety..)
• Stocks and storage (inventories, safety, consumption calculation)
• Communication means (Radios, satellite, phones..) : installation, maintenance, safety and security in the use
• Any activity related with maintenance and safety of structures
• In charge of the IT equipment maintenance.
• Organisation of Distributions in project activities

Experience and Skills

• 1 year minimum professional experience in the field as Logistician with an International Organisation. At least one experience in an emergency context, and in an insecure context.
• Experience in security management.
• Experience of team Management.
• English fluent (spoken and written).
• IT: knowledge at user's level.
• Knowledge of supply software will be a plus.
• Skills in at least 2 of the following sectors: supply/mechanics/electricity/construction
• Logistics studies at BIOFORCE will be a plus.

Working Conditions

Contract of employment: until 30/04/2012
Salary: According to the Intermón Oxfam's country salary scale + per diem
Social benefits: Medical, life and accident insurance and children benefit.
Holidays: 27 working days per year 2011
R & R: 5 working days each 10 weeks + allowance
Working place: Lunyaker, Warrap State-South Sudan

Non accompanied post.

Incorporation date: asap

Interested candidates must send their CV by email to humanitarianstaff@intermonoxfam.org indicating the position and reference until 11th September 2011.

Technical Logistician - Trócaire Somalia Country Programme, Nairobi

Technical Logistician at Trócaire Somalia Country Programme in Nairobi – Kenyan Jobs

Trócaire Somalia Country Programme offers a challenging opportunity for a self directed, dynamic and highly motivated persons for the following positions.

TECHNICAL LOGISTICIAN – Nairobi

The position:
Under the supervision of the Logistics Coordinator, the Technical Logistician is responsible for management of equipment, vehicle pool and general installation and rehabilitations of Trocaire’s facilities. The Technical Logistician will also compliment and support the Supply Logistician in routine supply chain functions including procurement, storage and transport management.

The Technical Logistician is expected to be a flexible multiskilled person capable of providing technical support in different areas of the logistics function in the daily running of project activities.

The position is based in Nairobi with occasional travel to Mandera.

Competencies:

• The candidate should be an experienced logistician with technical skills in at least 3 or more of the following areas; supply management, IT, radio communications, vehicle mechanics, energy/electricity and construction.
• Minimum 5 years experience as a logistician with a humanitarian organization, computing / office technology, general principles of procurement and supply chain, basic knowledge of customs clearance procedures, and a valid driving license.
• A graduate diploma from the Chartered Institute of Purchasing and Supplies (CIPS) or its equivalent is desirable.
• The holder should also be a good communicator, both verbal and written, as well as have the ability to work both independently and as part of a team.

Please send your application letters, including an updated CV not exceeding 3 pages indicating and names of three referees one of whom must be current or previous supervisor to:

The Human Resources Officer,
Trocaire Regional Office,
P.O Box 66300 – 00800 NAIROBI

Or by e-mail to hr@trocaire.or.ke

Closing date for application: 23rd August 2011.

Only short-listed candidates will be contacted.

Qualified female candidates are encouraged to apply.

Only those who meet the required criteria need apply.

Stores and Logistics Manager, Kenya

Stores and Logistics Manager in Kenya - Jobs and Vacancies

Position: Stores and Logistics Manager
Department: Stores and Logistics
Supervised by: Operations Manager/Director
Supervises: Drivers, Riders, Stores assistants

Role Objective / Summary

To establish and implement logistics procedures in line with organizational requirements and ensure proper day-to-day stock control and the integrity of both physical stock levels on computer systems.

Duties and Responsibilities:

Stores

• Maintain adequate store supplies.
• Ensure all orders are properly documented and released for pick-up.
• Management of all store operational issues, including store housekeeping, store administrative duties, physical inventories and price changes.
• Receive and inspect all incoming goods and reconcile with purchase orders, track and act on any damages and/or discrepancies.
• Maintain the stores in a neat and orderly manner in liaison with the General Manager.
• Give daily, weekly and monthly reports as required.
• Ensure day to day security of stocks.
• Ensure perpetual inventory checking, organization of stock takes and scrutinizing stock values.

Logistics

• Planning and scheduling the delivery and collection of goods.
• Maintain accurate records of all deliveries.
• Send back canceled and damaged items to vendors/suppliers as appropriate.
• Establish and implement a vehicle management system ensuring proper documentation, logbooks, fuel consumption and servicing protocols.
• Supporting other departments within the company to collect and deliver messages.

General

• Answer queries regarding procedures and resolve discrepancies regarding receipts, deliveries and stocks.
• Manage Stores and Logistics staff in line with good organizational practice.
• Train and orient new employees into the department.
• Conduct regular stores and logistics meetings and forward the minutes to the Operations Manager and the HR Manager.
• Supervise stores and logistics staff to ensure safe, efficient and effective operations.
• Any other duties assigned by management

Qualifications

• At least 3 years’ experience in purchasing section with a busy ICT company.
• Minimum of a diploma in Stores and Purchasing
• Degree in purchasing and supply management will be an added advantage
• Must have ability to understand and carry out oral and written instructions
• Must demonstrate sensitivity to and respect for diversity

To apply for the above position, please send a copy of your CV ONLY to the following address indicating the job title on the subject line: recruitment@workforceassociates.net on or before 29th August 2011.

Logistics Controller - Rift Valley Railways, Nairobi

Logistics Controller at Rift Valley Railways in Nairobi - Kenyan Jobs

Rift Valley Railways, a Transport and Logistics Company is searching for a suitably qualified candidate for the position of Logistics Controller in the Materials Management Department.

We invite candidates who are performance driven, and possess excellent skills with good track record of achievement in past roles to apply.

Purpose of the Role

The Logistics Controller will be responsible for managing availability and flow of materials to ensure support to user departments’ objectives.

He/She will report to the Head of Procurement and Materials Management

Specific Job Responsibilities:

• Planning, implementing, controlling and optimizing materials flow.
• Organizing, controlling and optimizing stocks
• Supervision of staff
• Improving the process of materials importation
• Participating in development of systems and inventory management software
• Preparing the relevant reports

Profile:

• A university degree and relevant professional qualifications
• At least 4 years experience as a Manager in Logistics and Transportation Company
• Must be able to react positively to challenges
• Must be self motivated
• Must have ability to initiate implementation process
• Must have capacity to inspire his/her team
• Excellent communication skills

Interested Candidates should submit their Application letter with detailed CV to reach by August 23, 2011 to:

The Chief Human Resource Officer
P.O.Box 62502 – 00200
Nairobi

www.riftvalleyrailways.net

Applications received beyond the deadline will not be considered.

Transport Officer at The Anti - Counterfeit Agency (ACA), Nairobi

Transport Officer at The Anti - Counterfeit Agency (ACA) in Nairobi - Kenyan Jobs

The Anti - Counterfeit Agency (ACA) is established under the Anti - Counterfeit Act, 2008 with the core mandate to co-ordinate national efforts against counterfeit products and to co-operate with national, regional and international organizations involved in combating counterfeiting.

The Agency is seeking for dynamic self-starters, with exceptional communication and IT skills, who will work flexibly in a highly professional team, respond imaginatively to varied and demanding range of tasks and have the ability to turn strategy into practical measures while mastering complexity and detail.

We will reward you with a competitive salary, benefits and the opportunity for professional growth.

The position to be filled is as follows:-

Transport Officer

Grade ACA 5
Ref: AC/056
1 Post

The officer will report to the Assistant Director-Human Resource & Administration.

The transport officer must devise and implement transportation solutions as per the Agency’s needs and regulations.

Key Responsibilities:

• Devise a cost-effective and workable transport plan and logistics based on the Agency’s needs.
• Keep proper and up-to-date inventory of all vehicles and tools.
• Ensure all vehicles are in good working condition and supervise their maintenance and cleanliness.
• Keep consistent record of logs regarding the total distance traveled by each vehicle.
• Monitor and supervise drivers
• Responsible for safe parking of the Agency’s vehicles.
• Ensure all insurances and licenses of the vehicles are renewed on time.
• Develop and implement a transport policy.

Minimum Requirements:

• University degree in Business Management
• Sound knowledge and experience of at least two (years) on inventory and transport management
• Able to provide quick solutions to challenges on transport issues.
• Must have good management, communication and inter-personal skills.
• Capable of working long hours in a challenging environment.
• Be computer literate.

The above job advert is also available on the Agency’s website: http://www.aca.or.ke/careers.

If you fulfill the above requirements, you are invited to apply by submitting an application together with an up-to-date CV, copies of certificates, testimonials and names and day time telephone contacts of three referees as well as your current and expected salary not later than 15th August, 2011 by email or post to:

The Executive Director,
Anti-counterfeit Agency,
Telposta Towers, 4th Floor
P.O. Box 47771-00100,
Nairobi.

Email: info@aca.or.ke
NB: Only shortlisted candidates will be contacted and canvassing will lead to automatic disqualification.

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Logistics Officer - Foton East Africa Ltd, Nairobi & Mombasa

Logistics Officer at Foton East Africa Ltd in Nairobi & Mombasa

Foton East Africa Ltd is the sole franchise holder for the Foton Vehicle Brand in the East African Region.

We have a fully stocked showroom and workshop on Mombasa road and are now in the process of completing our assembly plant near Mlolongo. We are also setting up our branches across the East African region and now wish to recruit eligible candidates for the following positions in our company:-

LOGISTICS OFFICER

All applicants should send an application letter (explaining relevant position, and working location), CV (Indicating gender and age), recommendation letters, relevant certificates and photos to the

Human Resource Manager,
Foton East Africa Ltd,
P. O. Box 10340 – 00100
Nairobi,

or via email to fotonhr@gmail.com

NB/ All applicants wishing to apply for any sales or managerial position should have a minimum of three years working experience in the motor industry.

Logistics Manager - Wrigley Company East Africa, Nairobi

Logistics Manager at Wrigley Company East Africa in Nairobi

The Wrigley Company East Africa, a local Subsidiary of Mars Incorporated, a leader in the global confectionery industry and the world’s largest manufacturer of chewing and bubble gum seeks to recruit individuals in the following position.

LOGISTICS MANAGER
Reporting to: Factory Manager

Job Purpose Statement

• Provide Logistic support in line with the Corporate Mission.
• Maximise the efficiency of the Supply Chain activities as to achieve the highest level of customer service at minimum operating cost.
• Plan for the most efficient raw material management, production planning, spare parts acquisition non MRP procurement and
• Export Administration, besides any other logistical support for the Nairobi Facility.
• Link with the Regional activities to harmonize goals.
• Ensure timely and accurate reports.

Principal Accountabilities
The Logistics Manager plays a key role on communicating and working with the Factory Manager on:

• Setting co-operation lines with the commercial and supply chain teams and regional procurement to ensure value added activities are achieved.
• Setting up inventory levels.
• Implementing, production planning activities, effective negotiation of key projects and timely delivery of capital on site.
• Working with customer service to satisfy requirements as per the agreed upon SLA´s.
• Implementing and optimizing all assets, resources and administration related to the receipt, storage, issue and despatch of all stores items and finished goods.
• The Logistic Manager is responsible to develop annual plans & budgets affecting and related to capital, purchasing, procurement, transportation, storage, and Import/Export. Plans should be inline with both Factory and Regional strategy goals
• Monitoring first and second level KPI´s as well as ensuring timely and accurate reporting.
• Managing the team of logistics department; ensure timely hiring, training, coaching and development of department’s personnel; provide regular assessment of personnel performance.
• Keep the high level of motivation within the team; ensure proper working conditions and good atmosphere within the team.
• Plan development of Department’s headcount and structure to reflect the Strategic Business plan of the Company.
• Managing warehousing, storage, shipping and trucking to achieve optimal efficiency in the receipt, storage, issue and despatch of all stores items and finished goods.
• Managing all inventories (raw materials, finished goods and customer inventories as appropriate) to agreed levels.
• Managing the indirect procurement function to ensure that the optimum value of spares etc is stored on site.
• Ensure effective negotiation of key projects and timely delivery of capital on site.
• Managing the Export Administration responsibility to ensure proper nominations of vessels and routings meet the desired cost targets.
• Ensuring timely and effective call-off, transportation, customs clearance and warehousing of raw materials;
• purchasing of equipment, spare parts, consumables, and also services, to provide continuous operations of the Factory and maintain optimum stock levels of raw materials, spare parts and consumables.
• Drive Associate engagement through a foundation of team work by ensuring that all team leaders are engaging their teams in appropriate dialogue, action planning and follow
• Exhibit and champion the rollout of Mars Leadership capabilities, five principles of Mars within the team members.

Incumbent Requirements

• He/she must be an energetic and inspiring leader with a track record of proven success in a leadership role.
• He/she must have had considerable people management responsibility and operated at a level with significant responsibility and decision making.
• Be able to place the necessary emphasis on personal development and professional knowledge and committed to continuous development.
• Must possess first class logistics and supply chain knowledge coupled with considerable experience within the FMCG industry.
• Must have excellent communication skills, first class leadership skills, and a positive can-do approach essential for such a central role where customer service is of paramount importance.
• Degree holder – Masters Level will be an added advantage.
• Be proactive and with strategic approach.
• Proficiency in Microsoft office and SAP experience is an added advantage

Functional Area: Logistics

If you believe you fit into the above profile, please send your full curriculum vitae with details of your qualifications, experience, present position, day and evening telephone numbers, e-mail address and names and addresses of three referees to E-mail: hr.ke@wrigley.com to reach us not later than Friday 17th June, 2011.

Only short listed candidates will be contacted.
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Logistics and Procurement Officer - Pact, Nairobi

Logistics and Procurement Officer at Pact in Nairobi

Pact is an International Non Governmental Organization that facilitates institutional development of civil society organizations (CSOs) through capacity building and partnerships. As a development organization focusing on capacity building, we are committed to building the capacity of local organizations, networks and coalitions.

The PEACE II project; a 4-year project, in its final year funded by the United States Agency for International Development (USAID) aims to enhance African leadership in the management of conflict within the Horn of Africa.

It also intends to improve the ability of communities and community based organizations to respond to conflict by strengthening the linkages between communities and the wider civil society and government at the local and regional levels in the border areas of this region.

In this regard, Pact is seeking to recruit a qualified candidate for the position of, Logisitics and Procurement Officer.

The officer will provide administrative and logistical support to the program and partners across the region. Pact expects the majority of the grants to be in-kind grant due to the nature of the partners and hence the need for sufficient logistics and procurement support.

Position: Logistics and Procurement Officer – PEACE II

Duty Station: Nairobi

Supervised By: Small Grants Manager – PEACE II

Supervises: NA

The Logistics Officer will provide administrative and logistical support to the program and partners across the region. Pact expects the majority of the grants to be in-kind grants due to the nature of the partners and hence the need for sufficient logistics and procurement support.
Specific Duties and Responsibilities:

A. Transportation / Movement of goods

• Coordinate transport of cargo and field supplies for day to day operations.
• Coordinate transport of supplies and facilities if any, to peace meetings and workshops within Nairobi and to the field
• Coordinate use of the project vehicle by staff and PEACE II in Nairobi and during field trips
• Document the movement of goods/equipment/supplies/

B. Transportation/Movement of people

• Arrange transport for staff i.e. road travel and charter flights
• Document the movement of people on the relevant forms
• Coordinate transport of people for day to day operations.
• Coordinate transport and accommodation of participants attending peace meetings and workshops within Nairobi and in the field

C. Procurement

• Implement a purchasing system for local purchasing, and oversee all such activities
• Ensure that requisitions are raised for various goods and services
• Submit and follow up on purchase requisitions for any new equipment required
• And that they are properly filled and signed by the relevant authorities and copies made for attachment to invoices.
• Maintain the filing system
• All working documents regarding purchases should be accurately completed and duly signed, recorded and easily retrievable

D. Inventory

• Ensure that the asset inventory records are kept up to date.
• Ensure that assets are disposed of in an approved manner, with the consent of the donor agency and under the regulations of Pact Inc
• Develop monthly status reports on supplies such as consumable goods and stationery.
• Implement a tracking system of all goods under transit which do not have a waybill.
• File the waybills
• Supervise the stores and keep the stock cards and inventories updated
• Responsible for issuing any item from the store through a form request
• Make a monthly report on goods movement

E. Equipment

• Carry out a physical inventory and subsequently document all equipment, including computers, radio, satellite telephone, and printers, video equipment, and quick-move packs, food, fuel, etc on a regular basis and forward the report to the Administration Manager
• Check the equipment coming back from the field and check if any repair needs to be done with applicable recommendations and action to be taken within specified time periods
• Receive and account any equipment in the Nairobi office
• Ensure proper storage and maintenance for all equipment

F. Communications

• Adhere to the communication systems and communication protocols, based on standard operating procedures
• Ensure constant, efficient and effective communication relating to logistics
• Ensure proper communication by all staff when away from the field site
• Assist in answering the telephone and take proper and complete messages

Desired Skills and Experience

The Logistics and Procurement Officer will be expected to:

• Maintain a positive, participatory work environment where information is shared, staff input is considered and a healthy team spirit thrives.
• Initiate and encourage inter-sectoral information sharing and cooperation, exercising respect for cultural diversity.
• Perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure.
• Accept responsibility for the direction, control and planning of an activity but also work independently
• Relate to others in a manner that creates a sense of teamwork and co-operation and maintain effective communication with colleagues, both junior and senior.
• Respond appropriately to environmental and safety hazards and function effectively in emergency situations and utilize systems effectively to ensure economical use of equipment and supplies.
• Have the ability and willingness to travel at short notice for at least 33% of the time.

Qualifications

The minimum required academic and professional skills for the jobholder to perform successfully in their job:

• A bachelors degree in logistics, supply chain management or related field experience
• At least 5 years relevant work experience in a demanding environment
• Willingness to work extended periods in the field.
• Proven leadership, management, communication, inter-personal, decision-making and analytical skills.
• Ability to work with minimum supervision.
• Highly proficient in Ms Word, Excel, Access, Power-point and Internet research
• Knowledge of managing USAID funds will be an added advantage

Note: Peace II is in the fourth year of funding from USAID and is anticipating an extension of the project soon.

Kindly submit your applications to

PEACE II Chief of Party Pact,
P.O. Box 76390-00508
Nairobi, Kenya

or electronically to kenyahr@pactafrica.org, quoting the Reference Number: (P1/ LPO/2011)

Deadline for applications submission is Friday 15th April 2011 4pm

Only candidates short-listed for interviews will be contacted.

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Logistics Officer - International Rescue Committee (IRC), Nairobi

Logistics Officer at International Rescue Committee (IRC) in Nairobi

The International Rescue Committee (IRC) in Somalia serves vulnerable populations in Puntland and South Central regions around Ga’alkacyo and Hobyo. The IRC implements programs in the sectors of Hygiene, water and Sanitation and Livelihoods activities. The IRC provides a fixed contract, competitive salary and benefits package to its staff as well as a well planned staff development opportunity.

Applications are invited for the position of:

Logistics Officer (Nairobi Based)

IRC Somalia is currently looking for a Logistics Officer who will work under the supervision of the Logistics Coordinator.

He / she should be a strong team member who can assist in the continued development of the logistics team and contribute to the further effective running of IRC activities in Somalia.

He/She will be based in Nairobi with frequent visits to the field and may eventually join a field location in Somalia.

He / she will be responsible for effective management and support of the Logistics team currently based in Ga’alkacyo, Somalia. The Logistics Officer is a key position and carries responsibility for the integrity of the IRC’s logistics system.

Logistics must be able to rapidly response to the programs and operations needs, whilst ensuring best practices and maintaining audit-compliant records.

Specific responsibilities include supervising the procurement process, warehousing process, assets management, vehicles and transport management.

For a detailed Job Description and person specification, send an email to jobs5@kenya.theirc.org

All interested candidates are requested to submit a cover letter and an updated CV (Do Not attach Certificates) to the following email address: hr@kenya.theirc.org by 1st April, 2011.

IRC is an equal opportunities employer

Administrative & Logistics Assistant - ECHO

The European Commission’s Directorate General for Humanitarian Aid and Civil Protection (ECHO) seeks to recruit

ADMINISTRATIVE/LOGISTICS ASSISTANT

To complement its national staff team in the Regional Support Office based in Nairobi

The European Commission’s Directorate General for Humanitarian Aid and Civil Protection (ECHO), is the European Commission Department responsible for financing humanitarian assistance. ECHO finances a range of partners, which include NGOs, UN agencies and the Red Cross Movement, to provide assistance to people affected by both natural and manmade disaster.

Duties & Responsibilities

The Administrative & Logistics Assistant will be based in Nairobi and will assist the ECHO Technical Assistant to provide quality technical and administrative duties with responsibility for planning and executing all necessary office logistics and administrative functions and assuring fulfilment of the needs for transportation, office supplies as well as logistics/administrative support to the international personnel working in ECHO-RSO Nairobi.

Required Qualifications

• Minimum Diploma in Business Administration, Purchasing and supplies, Logistics or related field or/and
• A minimum of five years working experience in logistics & administration.
• In case of failure providing the diploma a working experience of 7 (seven) years in the same area can prevail.
• Experience in procurement, inventory and fleet management is requested (amongst other logistic fields).
• Understanding of construction and house maintenance works is an advantage.
• Previous working experience with an International Organisation/NGO is highly desirable.

Required Skills

• Fluent written and spoken English are required. French is an advantage.
• Personal initiative; ability to work both independently and in a team, with ability to set priorities, and to work to tight deadlines.
• Good negotiation and coordination skills.
• Creativity and good analytical skills.
• Commitment, determination, reliability and a high degree of personal integrity.
• Ability to analyse and process information.
• Ability to clearly and concisely convey information to others.

APPLICATIONS WHICH DO NOT MEET MINIMUM REQUIREMENTS WILL BE AUTOMATICALLY REJECTED.

If you meet the above requirements a prerequisite is to fill the standard CV template available on the following link http://eeas.europa.eu/delegations/kenya/about_us/vacancies/index_en.htm – A Standard CV [98 KB] Template ECHO).

Also apply in writing with CV, copies of the work certificates of previous employments, a recent passport photograph and daytime telephone contact to

The Regional Administrative Coordinator,

POSITION: ADMINISTRATIVE & LOGISTICS ASSISTANT

European Commission Directorate-General for Humanitarian Aid and Civil Protection (ECHO),

P.O. Box 49991- 00100,

Nairobi

Latest by noon 01/04/2011 in a sealed envelope indicating the position applied for on the envelope: Admin/Log Assistant Nairobi. Candidates who have not been contacted by 31/05/2011 should consider that they have not been selected.