Registry Mailing Clerk at The Canadian High Commission in Nairobi, Kenya

Competition Notice: LE-04 Registry Mailing Clerk

2012-Immig-09

Notice is hereby given of a competition for staffing of a Registry Mailing Clerk position on an indeterminate basis, and to establish a pool of eligible candidates valid for one year.

The staffing process will consist of a review of all applications and CVs to ensure that the applicants have demonstrated that they meet the screening requirements stated below.

Selected candidates will be invited for a written exam to assess essential and desirable skills/qualifications, and successful candidates of the exam will be convoked for an interview to evaluate the candidate’s suitability for the position.

To: Internal/External Applicants
External candidates:  [pls note that it is our policy to pay recruits at the minimum of the salary range for the level]
Section: Immigration
Title:  Mailing Clerk
Level: LE-04
Supervisor: Registry Supervisor

Summary of Duties:

• classifies, attaches, distributes and tracks incoming immigration correspondence,
• processes and coordinates packages for outgoing correspondence, including coordination with courier companies, 
• creates electronic files for immigrant and non-immigrant applications, and prepares corresponding paper files for further processing, and
• performs other clerical duties as required.

Screening Requirements:
   
Education:  

• Graduation from a recognised university or Diploma in business/secretarial studies, OR
• An acceptable combination of education, training and work experience

Language:  

• Fluency in English is required.
• Ability to communicate orally in French, Swahili and other East African languages is desirable.

Experience: Previous work experience in a computerized office environment would be an asset.
   
Rated Qualifications:

Knowledge: 

• General office procedures and practices.
• Software packages such as Windows, Microsoft Outlook, and Microsoft Office.
• Knowledge of Canadian (or similar) immigration policies and procedures is an asset.
• Knowledge of local laws and customs is an asset.

Abilities:

• Strong organizational, planning and time management skills
• Effective communication skills (verbally and in writing) in English.
• Able to establish effective working relationships with colleagues and supervisors
• Able to adapt quickly to procedural and technological changes
• Able to enter data quickly and accurately into a computer system

Personal Suitability:

• Discrete and reliable with good integrity and judgment *these qualities will be tested and rated during the competition process.
• Flexible, works well under pressure, and a self-starter.
• Comfortable in a fast paced, deadline oriented environment.

Assets: A working knowledge of French.
   
Conditions of Employment:

• Ability to obtain the required Reliability Status (security check).
• Canadian or Kenyan citizenship or valid work permit in Kenya

To Apply: 

Applications must be submitted by 16:00, 22nd October, 2012, via email.

Candidates must demonstrate in writing that they meet the screening requirements by submitting their CV under a covering letter to:
   
Ref: 2012-Immig-09
   
Email: nairobi.competitions-concours@international.gc.ca 

The results of this competition may also be used to establish a pool of qualified candidates to staff similar openings in the Immigration Section which might arise in the 12 months following the completion of this competition.

Medical Records Clerk - Kenya Polytechnic University College, Nairobi

Medical Records Clerk at Kenya Polytechnic University College in Nairobi


MEDICAL RECORDS CLERK – GRADE V/VI (ADlOO10111)

The appointee will be responsible to the Senior Medical Officer for the management and administration of the College Health Services registry. Applicants should be Kenya citizens with at least a Diploma in Medical Records from a recognized institution. They should have at least 3 years working experience in a hospital or equivalent institution. They should also demonstrate high integrity and proficiency in Health Management Information Systems. The appointee will be expected to work beyond normal working hours, including night and weekends.

NOTE:

• Applicants should forward ten (10) copies of their application letters accompanied by a similar number of certified copies of certificates and C.Vs giving details of their qualifications, experience, current designation, salary and benefits.
• Candidates applying for teaching positions should indicate details of research activities and publications and the journals in which they appear. They should also give names; current designations and addresses of three 3 referees whom they should request to forward their reports directly to the College Principal.

The REFERENCE NUMBERS of posts applied for should be clearly quoted on the envelopes and if the applicant’s cover letters and addressed to:

The Principal,
The Kenya Polytechnic University College.
P. O. Box 52428 – 00200. City Square, NAIROBI.
E-MAIL: principal@kenpoly.ac.ke

APPLICATION DEADLINE: FRIDAY 12TH AUGUST 2011

Registration Assistant - UNHCR, Dadaab, Kenya

Registration Assistant for UNHCR in Dadaab, Kenya

IVN/EVN/KEN/DDB/11/019 Add1
Functional Title: Registration Assistant
Position number: 10014685
Duty Station: Dadaab, Kenya
Duration: Initially Up to 31 December 2011
Date of Entry on Duty: As soon as possible
Category and Level: G4
Closing Date: 05 August 2011

Duties and Responsibilities
Under the direct supervision of the Associate Registration Officer and the overall supervision of the Registration Officer in Dadaab, the Registration Assistant will be tasked with the following functions:
(i) Participate in all Registration related activities: Information campaign, scheduling, reception and screening of asylum-seekers and refugees, multi-functional team activities;

(ii) Conduct registration interviews at all stages of registration (new registration, continuous registration, verification), including nationality screening interviews, litigation interviews, vulnerability assessment interviews, and other specialized interviews as may be required by various UNHCR technical units;

(iii) Capture biometrics data (digital photos and fingerprints) of asylum seekers and refugees into ProGres;

(iv) Ensure constant and accurate upkeep of data (physical and electronic) to reflect status of persons of concern by checking that all ProGres data fields are filled in properly. Manage and update refugee files as necessary;

(v) Issuance/maintenance of UNHCR and GoK documentation: ID documents, Ration Cards, Referrals, and lost/stolen cards replacements;

(vi) Compile periodic registration statistical reports and circulate them to all concerned parties, including external parties. Analyze data to ensure data quality and integrity, and report trends and issues as required;

(vii) Produce manifests/list for food and non-food items distribution exercises, voluntary repatriation and other programme activities;

(viii) Liaise with operational, implementing, and government partners on all registration-related activities, as required;

(ix) Perform any other duty, as requested.

Qualifications:

Knowledge and Skills: Completion of Secondary School education at the ‘O’ level. Computer literate: conversation with computer software/program design, specifically electronic database programs.

Desirable: A degree/diploma in Computer Sciences/IT would be an added advantage.

Language: Fluency in English and Kiswahili is essential. Knowledge of Somali would be an asset.

3. Working Relationships

• Contacts with colleagues in the same functional unit to discuss the work plans.

4. Supervision received

• Guidance and support are given by the direct supervisor.

NB: For Internal Candidates

Staff members who wish to be considered for this position should submit their applications with an updated P11 form to: The Secretary, Local APPC, Human Resources Section, Branch Office Nairobi. Please indicate Vacancy Notice No. IVN/EVN/KEN/DDB/11/019 Add1

For External Candidates

Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc and attach it to their written application for the position. Applications should be addressed as stated above to P.O. Box 43801, 00100, Nairobi referring to IVN/EVN/KEN/NBI/11/019 Add.1.
Candidates should also submit copies of academic certificates from the relevant institutions.
Important: only those candidates who are short-listed will be contacted.
Candidates will be subjected to testing.
Late applications will not be considered.

Clerical Officer II - Ministry of Gender, Children and Social Development, Nairobi

Clerical Officer II at Ministry of Gender, Children and Social Development in Nairobi

Vision: “A society where women, men and children enjoy equal rights, opportunities and a high quality of life

Applications are invited from suitably qualified candidates for the following vacancies:

CLERICAL OFFICER II
Job Group ‘F’
Thirty (30) Posts
Advert No. V/No. MGS 6/2011


Salary Scale: – Kshs. 10,717 X 537 – 11,254 X 563 – 11,817 X 599 – 12,416 p.m.

Terms of Service: – Permanent and Pensionable

Requirement for Appointment

• Kenya Certificate of Secondary Education (KCSE) mean grade C- (Minus) or its approved equivalent;
• Proficiency in computer applications will be an added advantage.

Interested applicants for the above posts are requested to complete PSC 2 (Revised 2007) forms in triplicate and send them directly to this office enclosing copies of their academic and professional certificates, testimonials, detailed current curriculum vitae indicating working experience, identity card, both official telephone and mobile numbers, e-mail and postal addresses to the address shown below.
Completed application forms should be addressed and sent to:-

Permanent Secretary,
Ministry of Gender, Children and Social Development
NSSF Block ‘A’ Eastern Wing
P.O Box 16936 – 00100
Nairobi

So as to reach the Ministry on or before 15th August 2011

Please Note:

PSC 2 forms are obtainable (free of charge) from any Government office and may also be down loaded from the Public Service Commission (k) website: www.publicservice.go.ke.

Only shortlisted candidates will be notified.

Hand delivered applications should be submitted at the Ministry Headquarters, N.S.S.F Building 5th Floor Central Registry.

Records Clerk - University of Nairobi, Nairobi

Records Clerk at University of Nairobi in Nairobi

RECORDS CLERK GRADE IV, SCHOOL OF ECONOMICS-AD/5/242/11-1 POST- (CHSS)

Requirements

• Applicants must be holders of a KCSE C or equivalent with credits in English and Mathematics or equivalent.
• They must have at least three (3) years experience as Clerk Grade III or equivalent and must have shown merit and ability in work performance and results.
• Those who have accounting skills with a KATC final will have an added advantage.

Please note that the appointment is on a one-year contract term renewable on mutual agreement.

Note
Applicants for non-academic posts (AD) should forward seven (7) copies of their certified copies of certificates and C.Vs giving details of their qualification and applications letter.

Applications and related documents should be forwarded through the applicants’ heads of departments and applicants should state their current designations and salaries and other benefits attached to those designations. They should quote post reference codes as shown for the post in the advertisement.

Applications should be addressed to:
The Principal,
College of Humanities & Social Sciences,
P.O Box 30197-00100,
Nairobi.

Only shortlisted applicants will be contacted

Closing date: Friday, 24th june, 2011.
kenyan jobs, jobs in kenya, careers kenya, kenyan careers

Administrative Assistant (SCALE SB 8) - Sports Stadia Management Board, Nairobi

Administrative Assistant (SCALE SB 8) at Sports Stadia Management Board in Nairobi

The Sport Stadia Management Board (SSMB) is seeking to recruit highly competent, proactive and self driven individuals to fill the above position in the organization:

Job Description
An officer at this level may be deployed as the Transport Officer or Administration Officer. Specific duties at this level will entail: liaising with various departments for vehicle license, insurance, inspection, accident follow-up , re-allocation of vehicles, oversee the provision of office space, equipment, furniture, administration of clerical, support staff and telephone services staff; settling of bills and coordinating office maintenance and cleanliness.

Job Specifications
For appointment to this grade, an officer must have:-

• Served satisfactorily in the grade of Administration, Registry clerk ,Senior clerical staff or relevant position in the public service for at least three (3) year
• Possess CPA/CPS1certificate or acceptable equivalent qualifications from a recognized institution;
• computer Literate; and
• Shown merit and ability as reflected in work performance and results.

Remuneration for the position is:

Basic Salary – 32,368/= to 45,918/= pm
House allowance – 5,000/= pm
Commuter allowance – 2,000/=pm

To apply for these jobs please write to:

The Chief Executive Officer,
Sports Stadia Management Board,
Private Bag,
Kasarani, Nairobi.
kenyan jobs, jobs in kenya, careers kenya, kenyan careers

Clerks (Several Positions) - Interim Independent Electoral Commission, Kenya

Clerks (Several Positions) at the Interim Independent Electoral Commission in Kenya

The Interim Independent Electoral Commission (IIEC) invites applications for temporary positions for the 23rd May, 2011 parliamentary and civic By-elections as shown below:

Parliamentary By-elections

Constituency: Kamukunji Constituency
Clerks: 664
Applications to: IIEC REC Nairobi P.O. Box 79603 — 00200, (Nyayo Hse, 7th Floor) Nairobi

Constituency: Ikolomani Constituency
Clerks: 270
Applications to: IIEC REC Kakamega, P.O. Box 2726 – 50100, Kakamega (DC’s Office, Kakamega Central)

Civic Wards By-elections

Ward: Shirikisho (Garsen)
Clerks: 22
Applications to: IIEC REC North Coast P.O. Box 425 — 80200 (Opp DC’s Office ) Malindi

Ward: Central Gem (Gem)
Clerks: 66
Applications to: IIEC REC Central Nyanza Region, P. 0. Box 2712 – 40100, (DC’s Office) Kisumu.

Ward: Entarara (Kajiado South)
Clerks: 46
Applications to: IIEC REC Nairobi, P.O. Box 79603 00200,(Nyayo Hse, 7th Floor) Nairobi

Ward: Karebur (Turkana North)
Clerks: 18
Applications to: IIEC REC North Rift P.O. Box 822 – 30100, Eldoret

Ward: Tarbaj (Wajir East)
Clerks: 26
Applications to: IIEC REC Wajir P.O. Box 346 — 70200, (Wajirs Plaza), Wajir

Ward: Kimilili North (Kimilili)
Clerks: 38
Applications to: IIEC REC Bungoma, P.O. Box 2668 – 50200, Bungoma.(DC’s Office South Bungoma)

Requirements for Election Clerks

• KCSE —Aggregate C- or Division Ill and Above
• Age: 21 years to 35 years
• Must be of good character and non partisan
• Must be a resident of the polling station applied for
• Must be available the entire period of the by-election
• Applicants for the position of Polling Clerk/Counting Clerk must be residents of the polling center applied for and must quote the polling station on the application letter and envelope

Those who strictly meet the requirements above should apply to their respective Regional Elections Coordinators (RECs) on the respective addresses given above.

Applications must reach Regional Elections Coordinators’ Offices on or before 14th April, 2011, by 4.45pm.
kenyan jobs, jobs in kenya, careers kenya, kenyan careers

Office Messenger - Transport Solution Company, Kenya

Office Messenger at a Transport Solution Company in Kenya

The ideal candidate should: -

Visual

• Have excellent communication and interpersonal skills.
• Be conversant with the city of Nairobi and its environs.
• Have excellent planning and organizational skills.
• Have the ability to handle pressure.
• Have the ability to work with minimum or no supervision.
• Must be smart, with D+ and above in “O” level and have clean records.

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title on the email subject.
Please indicate current or last and desired salary.

The Recruiting Manager
Corporate staffing Services
Suite 3, 13th Floor, Development house, Moi Avenue, Nairobi.
Via email to: jobs@staff-kenya.com

N.B: We do not charge any fee for receiving your CV in our database no for interviewing.
kenyan jobs, jobs in kenya, careers kenya, kenyan careers

Clerical Officer - Northern Water Services Board, Garissa

Clerical Officer at Northern Water Services Board in Garissa

2 Posts
NWSB – 6/11

Reporting to the Human Resource Manager the clerical officer will be responsible for general clerical duties

Job Responsibilities

• Filing, dispatch, record keeping and file movement
• Data compilation
• Preparation of payments leave and medical records

Job Requirements

• Kenya Certificate of Secondary Education (KCSE) or es approved equivalent
• Must have working experience of at least 4 years
• Computer Literate

Northern Water Services Board is an equal opportunity employer and this advertisement is open to all eligible experts irrespective of gender. These positions are on a one-year contact
to be renewed subject to performance and requirements. Please send your applications including cv, email and other contact details latest by Monday, the 18th April 2011 to the following address

The Chief Executive Officer,
Northern Water Services Board,
Maji House, Kismayu Road.
P.O. Box 493 – 70100, Garissa, Kenya.
kenyan jobs, jobs in kenya, careers kenya, kenyan careers

Driver/Clerk - International Labour Organization (ILO), Nairobi

Driver/Clerk at International Labour Organization (ILO) in Nairobi

Driver/Clerk
Grade/Level : GS 3 Step 1
Duration : 1 year (with possible extension)
Organization : International Labour Organization (ILO)
Unit : Somalia Programme
Duty Station : Nairobi
Closing date: 07 Apr 2011

Duties and Responsibilities
Under the guidance and direct supervision of the ILO Somalia, the main duties of the Driver/Clerk will include the following:

• Drive for the Chief Technical Adviser and other high-ranking officials.
• Keep a timetable for arrivals and departures of officials and arrange VIP rooms.
• Meet official personnel at the airport and facilitate immigration and customs formalities.
• Collect and deliver mail, pouch or documents.
• Responsible for the day-to-day maintenance of the assigned vehicle, check oil, water, battery, brakes and tires. Perform minor repairs and arrange for other repairs, and ensure that the vehicle is kept clean.
• Keep records of use of vehicle, daily mileage, gas consumption, oil changes, greasing and other services.
• Ensure that the steps required by rules and regulations are taken in case of Involvement in accident.
• Perform other miscellaneous office support functions such as messenger services.
• Making photocopies or sending faxes.
• Perform other related duties as required.

Education

• Completion of secondary education, valid driver’s licence, knowledge of driving rules and Regulations and skills in minor vehicle repair.

Experience

• Four years’ work experience as a driver with a safe driving record.

Languages

• Good knowledge of the local language and knowledge of the working language of the duty station.

Competencies

• A high level of driving and vehicle repair and maintenance skills.
• Proven ability to keep accurate records of the use of vehicle.
• Proven ability to drive safely in local traffic conditions.
• Ability to follow instructions.
• Ability to undertake minor vehicle repair.
• Ability to lift heavy mail bags and boxes.
• Ability to take initiative and discretion.

How to apply
Application Procedure

Electronic CV and application (including available starting date) to be submitted on e-mail to hrsomalia@ilo.org subject line marked “Driver/Clerk – Nairobi – ILO Somalia".

Closing date for receipt of submissions 07 April 2011.

Only short listed candidates will be contacted for possible interview.

www.ilo.org

Clerical Officer - Ministry of Lands, Nairobi

Clerical Officer at Ministry of Lands in Nairobi

Applications are invited from suitably qualified candidates for the following vacancies:

Clerical Officer

Job Group ‘F’

Nineteen (19) posts

Advert No. V/No.1/2011

Salary Scale: Kshs 10,717 X 537 – 11,254 X 563 – 11,817 X 599 – 12,416 per month

Terms: Permanent and Pensionable

Requirements for Appointment:

For appointment to this grade a candidate must be in possession of:

• Kenya Certificate of Secondary Education (K.C.S.E) mean grade C- or ts approved equivalent; and
• Proficiency in computer Applications.

Duties and Responsibilities:

This is the entry and training grade for Clerical cadre. Work at this level will be carried out under close supervision and guidance of a more senior officer and will be subjected to regular checks and verification.

Officers at this level will be deployed in the Human Resource Management Unit, general registry, supplies, accounts office or general office services.

Specific Duties will Include:

• Compiling statistical records;
• Sorting, filing and dispatching of letters;
• Maintaining an efficient filing system;
• Processing appointments, promotion, discipline transfers and other related duties in Human Resource Management;
• Computation of statistical records based on routine or special sources of information;
• Compiling data and drafting simple letters.

NB:

• Canvassing in any form will lead to automatic disqualification.
• Closing date will be 14th April, 2011

Interested and qualified persons should complete the PSC 2 Application Forms in triplicate and attach copies of their national identity cards, academic certificates and testimonials.

Application forms may be downloaded from the Public Service Commission website www.publicservice.go.ke

Completed applications forms should be sent to:

The Permanent Secretary,

Ministry of Lands,

Ardhi House, 1st Ngong Avenue,

P O Box 30450 – 00100,

Nairobi

Senior Support Staff - Ministry of Lands, Nairobi

Senior Support Staff at Ministry of Lands in Nairobi

Applications are invited from suitably qualified candidates for the following vacancies:

Senior Support Staff

Job Group ‘D’

Eighteen (18) posts

Advert No. V/No.3/2011

Salary Scale: Kshs 8,819 X 438 – 9,257 X 464 – 9,721 per month

Terms: Temporary

Requirement for Appointment:

For appointment to this grade a candidate must be in possession of Kenya Certificate of Secondary Education (KCSE) mean grade D plain or its equivalent qualification.

Duties and Responsibilities will involve:

• Performing messengerial duties;
• Making and serving of office tea;
• Ensuring cleanliness of offices; and
• Any other duty assigned

NB:

• Canvassing in any form will lead to automatic disqualification.
• Closing date will be 14th April, 2011

Interested and qualified persons should complete the PSC 2 Application Forms in triplicate and attach copies of their national identity cards, academic certificates and testimonials.

Application forms may be downloaded from the Public Service Commission website www.publicservice.go.ke

Completed applications forms should be sent to:

The Permanent Secretary,

Ministry of Lands,

Ardhi House, 1st Ngong Avenue,

P O Box 30450 – 00100,

Nairobi

Secretary - P.C Kinyanjui Technical Training Institute, Nairobi

Secretary at P.C Kinyanjui Technical Training Institute, Nairobi

P.C. Kinyanjui Technical Training Institute wishes to recruit a Secretary Grade I.

He/She will be required to:

• Carry out all secretarial duties
• Prepare for meetings
• Manage data base and records
• Prepare and compile reports, letters, and other documents
• Maintain proper filing system

For appointment to this post, a candidate must have:

• Diploma in Secretarial Studies or Stage III Single & Group certificates
• Computer skills
• Be at least 28 years
• At least have 2 years experience.
• MUST have a certificate of good conduct

Qualified applicants should send application letters to the Principal so as to reach her by April 1st 2011.

P.C Kinyanjui Technical Training Institute
P O Box 21280 – 00505, Nairobi
Cellphone: 020 2042736/8 or 0721 480199

Email: kinyanjuitechnical2008@gmail.com

Head Receptionist - National Council of Churches of Kenya, Kisumu

Head Receptionist at National Council of Churches of Kenya (NCCK) in Kisumu

The National Council of Churches of Kenya, an umbrella organisation for Protestant Churches and Christian Organisations registered in Kenya, invites applications from interested and suitably qualified candidates, to fill the following position:

Head Receptionist Jumuia Resort, Kisumu

Ref: HREC – JRK

Re-Advertisement

Reporting to the Resort Manager, this position is in charge of the front office operations including managing the reception, receiving guests, disseminating information to other departments as well as promoting sales with a view to ensuring a full house status.

The position involves making recommendations to the Resort Manager on issues affecting the reception and front office operations.

Minimum Qualifications:

• Kenya Certificate of Secondary School Education (KCSE) or equivalent
• Diploma in Front Office Operations
• 3 years experience in a similar position in the hospitality industry

Other Competencies:

• Courteous and smart in appearance
• Good communication skills and inter cultural orientation

Qualified and interested candidates should download the NCCK Job Application Form (http://www.ncck.org/images/ncckfiles/ncck%20job%20application%20form.doc), fill it out and send it via email to recruitment@ncck.org before 15th April 2011.

Only shortlisted candidates will be contacted.

Candidates who had applied earlier need not re-apply.